Executive, Admin
Malaysia Airlines
Date: 2 weeks ago
City: Remote
Contract type: Full time
Remote
Position Title
Executive, Admin
Reporting To
Head, AB Global Marketing
Position Summary
This will be a 6-month contract role to drive operational excellence within our Global Marketing team. In this role, you will keep our day-to-day operations running smoothly by managing documentation, supporting finance and procurement workflows, coordinating logistics and merchandise, and helping foster team connection through employee engagement initiatives.
Key Accountabilities
Executive, Admin
Reporting To
Head, AB Global Marketing
Position Summary
This will be a 6-month contract role to drive operational excellence within our Global Marketing team. In this role, you will keep our day-to-day operations running smoothly by managing documentation, supporting finance and procurement workflows, coordinating logistics and merchandise, and helping foster team connection through employee engagement initiatives.
Key Accountabilities
- Administrative Support and Workflow Coordination: Provide comprehensive admin support to senior management and the team, including preparing internal memos, routing DocuSign agreements and NDAs, facilitating approval workflows, and managing business card requests.
- Travel and Access Logistics: Manage end-to-end travel logistics such as duty travel, hotel bookings, and visitor registrations, and arrange daily or renewed airport passes in compliance with access requirements.
- Data and Communication Maintenance: Maintain updated employee listings, organizational charts, and group email distribution lists to ensure accurate internal communication.
- Procurement and Financial Administration: Support budget tracking and policy compliance, manage end-to-end procurement activities including RFQs and PR, PO, or GRN creation, and coordinate with Finance for timely invoice processing.
- Merchandise and Supply Chain Management: Oversee merchandise requests, monitor warehouse stock levels, and liaise with vendors for replenishment and production.
- Logistics and Shipment Tracking: Coordinate with cargo partners for domestic and international shipments, ensuring accurate tracking, proper documentation, and timely delivery.
- Minimum Diploma in Business Administration, Office Management, Corporate Administration, Management, or other related disciplines.
- 1-3 years of relevant working experience in an administrative, executive support, or office coordination role.
- Proficient in Microsoft Office applications, such as Excel, PowerPoint, Outlook, SharePoint, and PowerApps.
- Experience coordinating with cross-functional stakeholders
- Experience in office administration, executive support, and routing approval workflows.
- Managing procurement tasks including RFQs, PR/PO/GRN generation, and invoices.
- Coordinating domestic and international shipping logistics and tracking merchandise stock.
- Handling corporate travel logistics, hotel bookings, and airport pass applications
- Strong organizational skills and sharp attention to detail.
- Proficiency in Microsoft Office, SharePoint, and PowerApps.
- Knowledge of procurement workflows, finance policies, and budget tracking.
- Proactive mindset with the resilience to handle tight deadlines and contract targets.
- Good communication skills to work with senior management and vendors
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