Finance Executive - Account Payables
Ormond Hotels Group
Date: 2 weeks ago
City: Remote
Contract type: Full time
Remote
Responsibilities
We view ourselves as a scrappy start-up and as a vital member of the team, you will be expected to roll up your sleeves and get stuck in. You'll work directly with the Finance Manager/Assistant Finance Manager to ensure that we meet compliance and regulatory standards, monitor and manage accounts, and assist with financial reporting for the property. Broadly, responsibilities as part of this role include:
We view ourselves as a scrappy start-up and as a vital member of the team, you will be expected to roll up your sleeves and get stuck in. You'll work directly with the Finance Manager/Assistant Finance Manager to ensure that we meet compliance and regulatory standards, monitor and manage accounts, and assist with financial reporting for the property. Broadly, responsibilities as part of this role include:
- Manage the full Accounts Payable cycle, including receiving, reviewing, verifying, and processing supplier invoices, payment requests, and supporting documents.
- Ensure all invoices are properly matched against Purchase Orders (PO), Goods Received Notes (GRN), contracts, and relevant approvals prior to processing.
- Perform accurate data entry and posting of invoices, credit notes, debit notes, and payment transactions into the accounting system.
- Maintain and reconcile vendor accounts, ensuring outstanding balances and discrepancies are identified and resolved promptly.
- Monitor Accounts Payable aging reports and support timely payment processing to maintain healthy vendor relationships.
- Prepare payment vouchers, payment listings, and supporting documents for approval.
- Assist in month-end closing activities including AP reconciliation, accruals, and review of outstanding invoices.
- Perform reconciliation of supplier statements, bank transactions, and related accounts to ensure accuracy of financial records.
- Support internal and external audit requirements by preparing necessary documentation and responding to audit queries.
- Ensure proper filing and maintenance of accounting records, invoices, payment documents, and supporting schedules.
- Assist in monitoring compliance with SST, tax-related requirements, and company financial policies.
- Liaise with suppliers, internal departments, and properties to resolve invoice discrepancies, payment issues, and documentation gaps.
- Assist in identifying process improvements to enhance efficiency and accuracy within the AP function.
- Perform any other finance-related duties and ad-hoc assignments as required.
- Diploma/Degree in Accounting, Finance/ACCA or any equivalent.
- Experience in Accounts Payable, accounting operations, or shared services environment is favourable.
- Familiar with the Malaysian Accounting Standard and Income Tax Act.
- Candidate with 1-2 years working experience in a property management industry will be a plus.
- Familiarity with accounting systems and Microsoft Excel.
- Strong attention to detail, organisation skills, and ability to meet deadlines.
- Good communication skills with the ability to liaise with internal stakeholders and external vendors.
- Fresh graduates are welcome to apply!
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