Workplace Specialist, APAC

BASF


Date: 3 hours ago
City: Remote
Contract type: Full time
Remote


Objectives of the Position

The Workplace Specialist is responsible for delivering an integrated, efficient, and future-ready workplace by combining facilities management, workplace experience, and digital process optimization. This role supports workplace transformation initiatives, including carve-outs, divestment, fit-outs and renovations, while driving improvements in Procure-to-Pay (P2P) processes, vendor performance, and service delivery


Responsibilities

  • Workplace Projects (Carve-out, Divestment, Fit-Out, Renovation, Carve-out, etc)
  • Support design, planning, and execution of transformative projects (office fit-outs, renovations, carve-out, divestment, etc).
  • Coordinate with Cluster Leads, project managers, designers, contractors, and internal stakeholders.
  • Ensure projects are delivered on time, within budget, and aligned with company standards.
  • Support implementation of new workplace concepts (e.g., agile workspace, hybrid working, smart office solutions).
  • P2P Process Optimization & Automation
  • Drive automation and digitalization of P2P processes.
  • Ensure accurate and timely processing of purchase requisitions, purchase orders, and invoices.
  • Identify inefficiencies and implement improvements to reduce manual work, cycle time, and errors.
  • Collaborate with procurement, finance, and digital teams on system enhancements and process standardization.
  • Provide guidance on end-to-end P2P activities related to workplace and facilities services (PR, PO, GR, invoice validation), if necessary.
  • Health, Safety & Compliance
  • Ensure compliance with local regulations, company policies, and safety standards.
  • Conduct workplace safety inspections, risk assessments, and drills.
  • Assist in incident investigations and reports.
  • Support emergency response planning and incident management.
  • Stakeholder Engagement
  • Collaborate with internal stakeholders (HR, IT, Business Units).
  • Gather feedback on workplace services and drive improvements.
  • Communicate workplace initiatives, changes, and updates effectively.
  • Budget & Cost Management
  • Assist in managing facilities budgets and operational costs.
  • Monitor expenses and identify cost-saving opportunities.
  • Support invoice processing and financial tracking.



Requirements


Qualifications & Requirements

  • Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field.
  • 3–5 years of experience in Facilities Management or IFM environment.
  • Experience in managing outsourced facility services is preferred.



Skills & Competencies

  • Strong knowledge of IFM operations and workplace services.
  • Vendor management and negotiation skills.
  • Good understanding of health & safety standards and compliance.
  • Strong communication and stakeholder management skills.
  • Problem-solving and proactive mindset.
  • Ability to work in a fast-paced, dynamic environment.



Technical Skills

  • Familiarity with CAFM/IWMS systems.
  • Basic understanding of building systems (HVAC, electrical, etc.).
  • Proficiency in Microsoft Office (Excel, PowerPoint, etc.).

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