Admin Assistant
Alive Organic Sdn Bhd
Date: 2 weeks ago
City: Petaling Jaya
Contract type: Full time
Responsibilities
- Office Support – Maintain and update company files, documents, and databases (both physical and digital).
- Scheduling & Coordination – Arrange meetings, manage calendars, and book venues.
- Communication – Answer phone calls and respond to emails in a timely, professional manner.
- Document Preparation – Draft, proofread, and format reports, memos, and presentations.
- Event Support – Assist in organizing company events, workshops, and training sessions.
- Data Entry & Reporting – Accurately input information into spreadsheets or CRM systems and prepare weekly and monthly reports.
- Team Assistance – Provide general support to other departments as required.
- Ensure smooth daily office operations through efficient administrative support.
- Maintain well-organized and accurate records for quick, easy retrieval.
- Support management and team members so they can focus on high-priority tasks.
- Enhance workflow efficiency through proactive problem-solving and time management.
- Education – Diploma or equivalent (Bachelor’s degree preferred).
- Experience – 1–2 years in an administrative or clerical role.
- Technical Skills – Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; basic knowledge of CRM or project management tools is an advantage.
- Organization – Strong time management, multitasking ability, and attention to detail.
- Communication – Clear written and verbal communication in Chinese (additional languages are a plus).
- Interpersonal Skills – Friendly, professional, and able to work well with a diverse team.
- Problem-Solving – Ability to anticipate needs, think ahead, and take initiative.
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