Admin Assistant

Alive Organic Sdn Bhd


Date: 6 hours ago
City: Petaling Jaya
Contract type: Full time
Responsibilities

  • Office Support – Maintain and update company files, documents, and databases (both physical and digital).
  • Scheduling & Coordination – Arrange meetings, manage calendars, and book venues.
  • Communication – Answer phone calls and respond to emails in a timely, professional manner.
  • Document Preparation – Draft, proofread, and format reports, memos, and presentations.
  • Event Support – Assist in organizing company events, workshops, and training sessions.
  • Data Entry & Reporting – Accurately input information into spreadsheets or CRM systems and prepare weekly and monthly reports.
  • Team Assistance – Provide general support to other departments as required.


OBJECTIVES

  • Ensure smooth daily office operations through efficient administrative support.
  • Maintain well-organized and accurate records for quick, easy retrieval.
  • Support management and team members so they can focus on high-priority tasks.
  • Enhance workflow efficiency through proactive problem-solving and time management.


Required Skills & Qualifications

  • Education – Diploma or equivalent (Bachelor’s degree preferred).
  • Experience – 1–2 years in an administrative or clerical role.
  • Technical Skills – Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; basic knowledge of CRM or project management tools is an advantage.
  • Organization – Strong time management, multitasking ability, and attention to detail.
  • Communication – Clear written and verbal communication in Chinese (additional languages are a plus).
  • Interpersonal Skills – Friendly, professional, and able to work well with a diverse team.
  • Problem-Solving – Ability to anticipate needs, think ahead, and take initiative.


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