Admin Assistant/ Accounts Executive

[Admin Assistant/ Accounts Executive]

Working Hours: 9am to 5pm (Mon-Fri); 9am to 1pm (Sat)

At Atlantic Elevator, we take pride in our comprehensive services that cover the entire lifecycle of lifts and dumbwaiters – from supply and delivery to installation, testing, commissioning, inspection, maintenance, and repairs. Our commitment to safety, quality, and efficiency has earned us a trusted position in the industry.

Requirements:

• Minimum academic qualification: SPM (Sijil Pelajaran Malaysia).
• Proficiency in both written and spoken English and Malay.
• Mandarin-speaking candidates will be prioritized, particularly those with effective communication skills for interacting with counterparts in China.
• Proficiency in common office software, including Microsoft Office (Word & Excel) and email applications.
• Strong organizational skills with the ability to prioritize tasks efficiently, manage time effectively, and maintain attention to detail.
• Positive and professional attitude in interactions with clients, visitors, and colleagues.
• Flexibility to handle various tasks and adapt to changing priorities in a dynamic work environment.
• High level of integrity and professionalism.
• Ability to work independently and as part of a team.
• Previous experience in an administrative or accounting role is preferred.
• Valid driving license in Malaysia, along with personal transportation.
• Residing within the Subang Jaya area is preferred.
• Fresh graduates are encouraged to apply. Training will be provided.

Additional Requirements as Accounts Executive:

• Experience with payroll processing and statutory compliance (EPF, SOCSO, PCB).
• Proficiency in accounting software.
• Prior experience in managing audits and liaising with auditors is advantageous.

Responsibilities:

As Admin Assistant:

• Handle and organize paperwork, documents, and files.
• Maintain and update office records.
• Manage communication channels, including answering phones, responding to emails, and handling customer inquiries or complaints.
• Ensure timely correspondence and responses.
• Coordinate travel arrangements for employees, if needed.
• Manage office supplies and maintain stock levels.
• Uphold confidentiality and handle sensitive information with discretion.
• Resolve administrative issues and challenges promptly.
• Represent the company with a positive and professional demeanor.
• Prepare meeting materials, agendas, and minutes.
• Perform other duties as required by the supervisor.

As Accounts Executive:

• Prepare and issue invoices as needed, ensuring accuracy and timeliness.
• Track and reconcile customer payments to maintain up-to-date records.
• Perform monthly bank reconciliations to ensure all transactions are accounted for and discrepancies are resolved.
• Prepare and present monthly income statements.
• Monitor and record purchases, ensuring all supplier invoices are processed accurately and payments are made on time.
• Maintain an organized filing system for all payment records, ensuring ease of access and compliance with auditing requirements.
• Assist with payroll preparation and processing, ensuring accuracy and compliance with company policies and regulations.
• Manage monthly statutory payments, including EPF, SOCSO, and PCB, ensuring timely submission.
• Monitor and manage insurance renewals and road tax for company-owned vehicles and properties.
• Provide necessary documentation and respond to auditor inquiries during the annual financial audit.
• Perform other duties as required by the supervisor.