ADMIN CLERK / ASSISTANT ADMIN

Job Description:

• Handle all Human Capital documentation matters, including maintaining staff personal file records, preparing monthly attendance reports for submission to the Account department, and processing claims/payments/orders approved by the Manager.
• Monitor reserved parking lot payments and issue reminders, including removing overdue parking reservations from records and the site, and reporting to authorities accordingly. Also, prepare monthly reports on the status of reserved parking.
• Issue and process applications for the appointment of e-coupon agents, ensuring all items are received by agents.
• Prepare documentation for contractors/supplier work orders.
• Monitor the adequacy of all stationery for departmental usage and liaise with suppliers related to operational requirements.
• Prepare all correspondence with authorities and other related agencies, as required.
• Conduct regular stock checks where necessary.
• Attend to calls from the public/ authorities.
• Perform other duties as assigned by the Manager.
• Check parking lots/signboards and prepare reports as needed.
• Handle the sending of documents from the office to related parties (Authorities/Post Office/etc)

Requirements:

• SPM or Diploma or Certificate in Business Admin, or any relevant education background.
• 1-2 years of experience in administration, officer or any related role
• Excellent communication skills, ability to lead and promote the vision of the organization, strong customer service skills, and proficiency in system coordination and management.
• Strong problem-solving abilities and the capacity to remain calm and composed under pressure.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant software applications. Familiar with customer support tools and systems is an advantage.
• Attention to detail and accuracy in data entry and documentation.
• Must be able to work 5.5 days.
• Various locations at Ulu Tiram, Kulai, Segamat, Tangkat, Iskandar Puteri