Admin Internship
Scania Malaysia
Date: 3 weeks ago
City: Shah Alam
Contract type: Part time
- Work Order Management
- Collect daily work orders from technicians and verify completeness of information.
- Ensure accuracy and timely processing of all work orders before entry into the system.
- System & Portal Data Management
- Input daily operational data into respective systems/portals.
- Upload relevant supporting documents (e.g., service reports, customer acknowledgments, invoices) into the designated portals.
- Maintain up-to-date and accurate digital records for reference and audit purposes.
- Report & Slip Generation
- Generate and print SLD slips and reports (2 sets) in accordance with customer requirements.
- Ensure all reports are checked, signed (if required), and forwarded to customers promptly.
- Assist in preparing additional documentation or summaries as requested by management.
- Documentation & Filing
- Check, sort, and file physical and electronic documents systematically for easy retrieval.
- Maintain compliance with internal document control procedures and external audit requirements.
- Coordinate with relevant departments to ensure completeness of documentation before filing.
- General Administrative Support
- Assist with ad-hoc administrative duties related to operations and service reporting.
- Liaise with technicians, customers, and internal departments to resolve documentation discrepancies.
- Provide support during internal/external audits by retrieving required documents.
- Currently pursuing a Diploma or Bachelor's degree or SKM in Business Administration or any related course
- Internship for a duration above 12 week(s).
- Having strong interest in Automotive sector is an advantage
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