Admin, Procurement (Office Management)
Ninja Van
Date: 2 weeks ago
City: Subang Jaya
Contract type: Full time
Job Responsibilities
- Assist in managing front desk operations and provide a professional and welcoming experience for visitors.
- Handle incoming parcels, letters, and correspondence, ensuring timely distribution to relevant staff.
- Oversee office housekeeping standards and supervise cleaners to ensure cleanliness is consistently maintained.
- Administer and manage employee office access cards, including issuance and records updating.
- Support the planning and coordination of company activities and events.
- Manage general office administration, including maintenance of office equipment, pantry supplies, and stationery.
- Maintain accurate inventory records and ensure sufficient stock levels at all times.
- Monitor and update departmental attendance records in a timely manner.
- Provide clerical and administrative support as required.
- Ensure the reception area remains neat, organized, and presentable at all times.
- Arrange employee travel bookings (flights, accommodation, etc.) in line with corporate travel policies.
- Perform other ad-hoc tasks and assignments as required by management.
- Minimum SPM / Diploma / Advanced / Higher / Graduate Diploma in any field.
- At least 1–2 years of experience in Front Desk, Customer Service, Administration, or a related field.
- Proficient in English and Bahasa Malaysia (spoken & written).
- Ability to converse in Mandarin will be an added advantage.
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Independent, self-disciplined, and able to work with minimal supervision.
- Strong multitasking, organizational, and communication skills.
- Highly motivated with a systematic and detail-oriented approach to work.
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