Administration Executive

Job Description:

We are seeking a highly organized and detail-oriented Administration Executive to join our team. The ideal candidate will provide comprehensive administrative support to ensure the smooth and efficient operation of our company. This role requires a proactive individual with excellent multitasking abilities and strong communication skills.

Key Responsibilities:

• Administrative Support: Provide day-to-day administrative support to the office and various departments, including managing schedules, coordinating meetings, and handling correspondence.
• Office Management: Oversee office operations, including maintaining office supplies, managing office equipment, and ensuring a clean and organized workspace.
• Documentation: Prepare, review, and manage various documents, reports, and presentations. Ensure all documentation is accurate and up-to-date.
• Human Resources: Responsible for timely processing of payroll and related reports for submission to relevant government authorities such as EPF, SOCSO, LHDN, etc.
• Financial Support: Process invoices, delivery order, purchase order and track expenses. Ensure timely and accurate processing of payments and reimbursements.
• Communication: Act as the point of contact for internal and external communications, including answering phone calls, responding to emails, and greeting visitors.
• Event Coordination: Assist in planning and organizing company events, meetings, and conferences. Handle logistics such as booking venues, arranging catering, and coordinating schedules.
• Data Management: Maintain and update office databases, records, and filing systems. Ensure data integrity and confidentiality.
• Compliance: Ensure compliance with company policies, procedures, and regulations. Stay updated on relevant industry laws and standards.
• Problem Solving: Address and resolve any administrative issues or concerns that arise in a timely and efficient manner.
• Other Duties: Perform other related duties as assigned to support the overall goals of the company.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• Experience: Minimum of 1-2 years of experience in an administrative or office management role. Fresh graduates are welcome to apply too.
• Skills:
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Google Suite, Microsoft Office Suite and office management software.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Attention to detail and problem-solving skills.
  • Strong interpersonal skills and the ability to work effectively with diverse teams.
• Personal Attributes:
  • Proactive and self-motivated.
  • High level of integrity and professionalism.
  • Flexible and adaptable to changing priorities.
  • Customer service-oriented.