Administrative Assistant

Job Description

DXC is the world’s leading independent, end-to-end IT services company, helping clients harness the power of innovation to thrive on change. DXC Technology is a multi-billion dollar company with a 60-year legacy of delivering results for thousands of clients in more than 70 countries. Our technology independence, global talent, and extensive partner network combine to deliver powerful next-generation IT services and solutions. DXC invents, engineers, and delivers technology solutions that drive business value, create social value, and improve the lives of our clients.

DXC has an inclusive and diverse culture and offers its employees a supportive team environment and career development opportunities.

As part of DXC’s Administrative Services Team, the Executive Assistant provides support to optimize efficiency and effectiveness for three Senior leaders.

This role would suit an experienced, confidential, and highly motivated Executive Assistant. The role is varied, busy and liaises closely with internal and external stakeholders at all levels. The Senior Associate Administrative needs to be highly organised, flexible and have excellent prioritisation skills.

Personal attributes would require the Executive Assistant to be energetic, positive, self-motivated, and a team player, with strong written and verbal interpersonal skills. A proven ability to build constructive relationships with external and internal clients is important. A demonstrated, successful track record in a similar senior role and experience working in a fast-paced corporate environment are required.

Core Responsibilities

DXC is a fast-paced and performance-driven environment, with responsibilities and priorities that change daily. Core duties include, but are not limited to :

• Highest level of confidentiality and discretion concerning DXC company and employee information.
• Regularly liaises with internal and external stakeholders to schedule meetings, provide direction, and assist in resolving issues.
• Efficient diary management, ensuring that often complex schedules make efficient use of time. Includes compiling meeting agendas and presentations, reserving rooms, managing technology, minute taking and coordination of meeting actions.
• Coordinates often complex travel arrangements whilst adhering to DXC’s Travel Expense and Reimbursment Policy.
• Prepares expense reports in Concur Expense Management System in a timely manner, and compliance with DXC’s Travel Expense and Reimbursement Policy.
• Act on behalf of the Manager to review and approve travel and entertainment requests in accordance with DXC’s Travel Expense & Reimbursement Policy.
• Performs specialised administrative duties appropriate to the business unit, including but not limited to assisting with on-boarding & off-boarding employees, coaching around business processes & procedures, drafting correspondence and managing databases.
• Provides general guidance and assistance to team members as appropriate.
• Support, participate, and contribute to the Administrative Services Team activities, including workstreams and team meetings.
• Other adhoc tasks as required.
  
  

Experience

• Minimum six years’ experience in a similar role (eg. Team Assistant, Office Administration Manager, Office Manager, Personal Assistant).
• Proficient in Microsoft Office 365.
• Experience working for multiple managers.
• Experience working in a multi-national organisation is desirable.
  
  

Skills And Attributes

• Excellent attention to detail, accuracy and a passion for getting things done.
• Ability to independently plan and prioritise multiple and competing demands.
• Excellent organisational and problem-solving skills.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and discretion.
• Ability to create and maintain formal and informal networks.
• Ability to work independently and in a team.
  
  

Capabilities

Personal Effectiveness: Utilises skills, energy and time to achieve goals whilst embracing DXC’s CLEAR values.

Learning Agility:Takes responsibility for your own learning by undertaking optional and mandatory training and development opportunities provided by DXC.

Collaboration: Engages with others to achieve organisational goals and works collaboratively to create solutions that benefit all stakeholders.

Driving Results: Demonstrates leadership skills to support business unit and DXC success.

At DXC Technology, we believe strong connections and community are key to our success. Our work model prioritizes in-person collaboration while offering flexibility to support wellbeing, productivity, individual work styles, and life circumstances. We’re committed to fostering an inclusive environment where everyone can thrive.

Recruitment fraud is a scheme in which fictitious job opportunities are offered to job seekers typically through online services, such as false websites, or through unsolicited emails claiming to be from the company. These emails may request recipients to provide personal information or to make payments as part of their illegitimate recruiting process. DXC does not make offers of employment via social media networks and DXC never asks for any money or payments from applicants at any point in the recruitment process, nor ask a job seeker to purchase IT or other equipment on our behalf. More information on employment scams is available here.