Administrative Assistant

Responsibilities

Sorting and distribute incoming Mails/ courier documents to recipient or pigeonhole.

Check stationary stock/ replenish / order stationary items

Issue stationary to requested staff

Order beverages for pantry and cafetaria

Issue Purchase Requisition/ Receiving in Coupa system for All Admin vendors

Create new vendor in Coupa system

Filing of documents/ Medical Chit / Invoices

Birthday Month Celebration for office and Operations – order birthday cakes/ pastries/ paper plates/ packet drink monthly

Top up mineral water/ snacks in boardroom

Other admin tasks- ex-laminating etc.

Take charge of 2 cleaners for whole plant cleaning matters

Booking of hotel rooms for guests and arrange ground transportation

Hiring Process - Create Job Requisition in ORC system

Liase with Recruitment Agencies / Jobstreet / Mycareefuture portal

Assist with scheduling interviews

Arranger pre-employment check for selected candidate /

work pass check up (for foreign worker)

Apply work pass (for foreigner) / Work pass Issuance

Update new hirer details in ONBASE

Register new hirer finger print in Dayforce system

Issue employee access card / employee name put up track in/ out board

Arrange safety training for new hirer prior join date (AWSHPP course)

Arrange and coordinating training and development need for employees, update in excel,

Arrange yearly Health Screening for all employees

Arrange prescription safety glass for all employees except Office employees

Handle work pass related matters including application, renewals, termination.

Liaise with MOM for work pass-related matters.

Checking Employee Attendance in Dayforce

Update Monthly Records / HR Records for submission : -

Employee Attendance Report by departments , submit to HOD

Employee OT Claim Record

Safety / Man Hour Record for Safety Manager

Regular Working Hour/ OT Hour for Finance Manager

Employee Absentees report

Training record

Paid Hours / OT Hours report.

HR Excel Record

HR Activities Record

HR Budget Forecast/ Actual Costing

Employees Allowances report such as Hardship Allowance, Attendance Allowance, Call out Allowance.

Manual Template for OT claims/ Allowances Claim

Foreign Worker Levy

Employee Engagement activities – Health Talk, Team Building, Women’s Day, Fruit Day, Earth Day, etc

Recreation Committee Member

Safety Committee Member

Provide HR & administration support as assigned by HR Manager & Plant Manager

Qualifications

Skills and Experience

Highly organized – with ability to multi-task and prioritize

Good written and verbal communication skills

Experience in office management

Proficient in Microsoft Office

Diploma in Human Resource

PCBS / ITE In Office Skills

About Us

At Sherwin-Williams, our purpose is to inspire and improve the world by coloring and protecting what matters. Our paints, coatings and innovative solutions make the places and spaces in our world brighter and stronger. Your skills, talent and passion make it possible to live this purpose, and for customers and our business to achieve great results. Sherwin-Williams is a place that takes its stability, growth and momentum and translates it to possibility for our people. Our people are behind the strength of our success, and we invest and support you in:

Life … with rewards, benefits and the flexibility to enhance your health and well-being

Career … with opportunities to learn, develop new skills and grow your contribution

Connection … with an inclusive team and commitment to our own and broader communities

It's all here for you... let's Create Your Possible