Administrator Production

Location:

Pasir Gudang

At Sibelco, we advance life through materials.

For over 150 years, we’ve been a trusted leader in sourcing, transforming, and distributing specialty industrial minerals. Our work powers progress across industries as diverse as glass, ceramics, construction, coatings, polymers, and water purification. Beyond our materials, we’re proud of our commitment to sustainability, innovation, and empowering people from all walks of life to thrive and make a meaningful impact.

Are We the Perfect Match?

At Sibelco, we believe building a successful career is a two-way journey. We’re looking for individuals who share our values and vision, just as much as you’re seeking a company that aligns with your aspirations. Together, we can shape the future.

Responsibilities

Administrative Activities & Support

Ensure an always (seemingly effortless) professional representation of the department (lead) to the outside world and ensures smooth day-to-day functioning of the department.

• Coordinate managers’ schedules and arrange appointments and establish agendas.
• Arrange and coordinate business travel for managers, directors or other division heads.
• Screen managers' phone calls and incoming mail.
• Coordinate department meetings; arrange use of conference rooms.
• Serve as a contact to employees, investors or other stakeholders inside and outside the organization.
• Document and follow up organization and department procedures to complete tasks in a timely manner.
  
  
  

Use features and functions of computer software packages to produce electronic mail, reports, spreadsheets, charts, graphics, spreadsheets, databases, etc.

Competencies

Decision Making

• Able to respond to immediate problems by
  
  
  

exercising good

judgement from available information and established guidelines

Planning & Prioritizing

• Can effectively organize his/ her work
• Identifies priorities for self (and team) and develops effective schedules
  
  
  

Optimizes Work Processes

• Knows Sibelco Operating Model processes in own area of activity
• Organizes self, people and activities for standard
  
  
  

processes

• Identifies potential issue(s) in an existing process
  
  
  

and suggests necessary improvements

Drives Results

• Pursues his or her work with energy and drive
• Strives to meet or exceed objectives
• Can be counted on to meet goals successfully
  
  
  

Communicates Effectively

• Shares own views in a clear, respectful and
  
  
  

constructive manner

• Timely provides information that people need to do their job well
• Listens and asks questions to ensure understanding
  
  
  

of messages

Managing Change & Ambiguity

• Can deliver results in times of change and
  
  
  

uncertainty

• Tolerates risk and uncertainty
  
  
  

(Technical) Capabilities

Industry knowledge-Familiar with a variety of the fields concepts, practices, and procedures.

Software skills- Thorough understanding of certain software packages used for administration and planning (e.g. MS Office, …).

General business skills- Able to compile and report business information

Behavioral skills-

Open minded Team player Pro-active

Able to work independently

Time management and organization skills

Communication and interpersonal skills

Problem solving skills

Self-motivated

Why Join Us?

Sibelco is more than a workplace—it’s a community that encourages growth, innovation, and collaboration. Here’s what you can look forward to when you join our team:

• Meet Our People: Careers
• Learn About Our Recruitment Process: Learn More
• Discover Our Sustainability Goals: Sibelco priorities
  
  
  

We also welcome applications from all backgrounds and are committed to providing reasonable adjustments to support you through the selection process.

How To Apply

Follow us on LinkedIn, Instagram, Twitter/X and Facebook to learn more about life at Sibelco. Submit your application in the Apply option.

Please note: We do not require agency services as we have a dedicated Global Talent Acquisition Team.