assistant I - Office services
IDS Medical Systems (idsMED)
Date: 3 days ago
City: Shah Alam
Contract type: Full time
- Resonsible for incoming and outgoing calls including taking messages.
- Responsible to mend the reception area.
- Ensure all messages taken passed to and received by the employees or departments.
- Receives all incoming parcels/mails at the reception counter and distribute to the respective departments or person.
- Records on all consignment note for outgoing courier services.
- Attending to walk ins and refer them to the relevant departments or person.
- Assist in company events/program whenever required.
- Manage procurement of office supplies, equipment, uniforms and oversee inventory tracking
- To assist staff and customer in flight travel arrangement and hotel booking
- To coordinate with travelling agencies on travelling details on bookings and invoices
- To prepare and organize company sponsorship/CME and events
- Ensure all meeting rooms facilities are clean, tidy and ready for use at all time
- Responsible for ordering and printing of office stationaries ie business cards, letterhead and envelopes
- Monitoring licenses’ renewal for fire extinguishers
- Back-up reception duties when scheduled or as and when required
- Responsible for handling general affairs and office management, e.g. photocopy machine, printer, telephony, air conditioners, pantry, snacks.
- Support and coordinate employee events and activities including Townhall, AAA, Year End Party … etc
- Support festive decorations in the office
- Responsible for daily general admin operation and general affairs in the office, office and facilities maintenance and other office support activities
- Support and oversee all the contracted General Affairs service providers (cleaners, security, gardener, A/C vendors … etc)
- To perform any other ad-hoc tasks when assigned
- Resonsible for incoming and outgoing calls including taking messages.
- Responsible to mend the reception area.
- Ensure all messages taken passed to and received by the employees or departments.
- Receives all incoming parcels/mails at the reception counter and distribute to the respective departments or person.
- Records on all consignment note for outgoing courier services.
- Attending to walk ins and refer them to the relevant departments or person.
- Assist in company events/program whenever required.
- Manage procurement of office supplies, equipment, uniforms and oversee inventory tracking
- To assist staff and customer in flight travel arrangement and hotel booking
- To coordinate with travelling agencies on travelling details on bookings and invoices
- To prepare and organize company sponsorship/CME and events
- Ensure all meeting rooms facilities are clean, tidy and ready for use at all time
- Responsible for ordering and printing of office stationaries ie business cards, letterhead and envelopes
- Monitoring licenses’ renewal for fire extinguishers
- Back-up reception duties when scheduled or as and when required
- Responsible for handling general affairs and office management, e.g. photocopy machine, printer, telephony, air conditioners, pantry, snacks.
- Support and coordinate employee events and activities including Townhall, AAA, Year End Party … etc
- Support festive decorations in the office
- Responsible for daily general admin operation and general affairs in the office, office and facilities maintenance and other office support activities
- Support and oversee all the contracted General Affairs service providers (cleaners, security, gardener, A/C vendors … etc)
- To perform any other ad-hoc tasks when assigned
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