Bids and Tender Specialist

Job Description

• Consolidate and report on Bids and Tenders (B&T) operational and workflow tool metrics: Narratives, emerging trends, local legislative changes, and key needs:
• Acts as part of the Sales team and supports Field Sales staff
• Partners with SPS team based in India
• Manage the timely and accurate submission of all bids and tenders through designated platforms or channels.
• Consistently report for B&T metrics for performance and quality
• Document trends and their impact on win-rate
• Track emerging trends in B&T priorities of customers
• Build better competitive intelligence
• Improves utilization of key tools and platforms for the Bids & Tenders. e.g.
• BTTT (Bids and tenders tracking tool)- maintains a comprehensive tender management system and database , tracking status of active and pending bids
• Maintains and refreshes country SharePoint and Teams channel
• Function as a key champion of SCEC Central B&T team with the Sales community
• Support core sales stakeholders in best practice initiatives, EODB, process and operational improvements as well as relevant audit remediation.
• Collaborate with key B&T stakeholders in country (Sales, Contracts, Finance, Legal, Coc, Compliance, GT, WWCQ etc)
• Ensure business operations continue to follow Agilent’s uncompromising legal and ethical standards
• Function as the primary point of contact for all tender-related communications, both internal and external
• Solves a broad range of system and/or workflow problems of varying scope and complexity
  
  

Key Responsibilities:

Tender Identification and Analysis: Proactively identify relevant tender opportunities from various sources (e.g., Govt portals, industry specific platforms, client requests, subscriptions)

Analyze tender documents, including RFPs, RFQs, ITTs, and IFBs, to understand scope, requirements, T&C and evaluation criteria.

Summarize key tender requirements and disseminate information to relevant internal stakeholders.

Bid Preparation and Submission: Supports bid preparation process, coordinating with internal departments to gather approvals and necessary information and documentation.

Ensures accurate, and compliant bid proposals, meeting tender requirements. Ensure all approvals, supporting documents are prepared and stored for audit and re-use purposes

Reporting and Analysis:

Generate regular and ad-hoc reports on tender activities, including submission rates, win/loss ratios, reasons for success/failure, and market trends. Analyse tender outcomes to identify areas for improvement in our bidding strategies and processes.

Build strong working relationships with internal teams to facilitate efficient information flow and collaboration.

Communicate effectively with Tender customers as required for clarifications or submissions.

Ensures effective communication across teams/functions.

Keeps management informed of progress, key issues and changes which may impact the business.

Qualifications

Bachelor's degree in Business Administration, Marketing, Sales, or a related field.

3-5 years of proven experience in Bid &Tender management, preferably within the Scientific instruments, consumables, life sciences, medical devices, or a related technical industry.

Demonstrable experience in successfully preparing and submitting complex tenders

Strong understanding of procurement processes and legal frameworks related to tendering.

Excellent written and verbal communication skills in English and Thai or Malay with a keen eye for detail and accuracy.

Proficiency in Microsoft Office Suite, SAP, CRM software (e.g., Salesforce) and experience with tender portals/e-procurement platforms.

Ability to manage multiple projects simultaneously, prioritize effectively, and work under pressure to meet tight deadlines.

Strong analytical and critical thinking skills.

Takes Initiative and able to work independently as well as part of a team in a fast paced business environment.

Additional Details

This job has a full time weekly schedule.

Our pay ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. During the hiring process, a recruiter can share more about the specific pay range for a preferred location. Pay and benefit information by country are available at: https://careers.agilent.com/locations

Agilent Technologies Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.

Travel Required:

Occasional

Shift:

Day

Duration:

No End Date

Job Function:

Administration