Commercial Executive

About the role

We are seeking a highly motivated and organized Commercial Executive to join our team at Fertistream Malaysia Sdn. Bhd. in Kuala Lumpur. This full-time role will be responsible for providing key administrative and sales support to ensure the smooth and efficient operation of our commercial activities.

What you'll be doing

• Providing administrative support to the sales and commercial teams, including preparing proposals, contracts, and other client-facing documents.
• Maintain and update sales and procurement records in the system, ensuring data is up-to-date and easily accessible for internal use and reporting.
• Assist the Head of Regional Sales and Managing Director (MD) with daily administrative tasks, including correspondence, meeting coordination, and document handling.
• Support the preparation and review of sales proposals, contracts, and agreements to ensure they meet company and client requirements.
• Assist in coordinating business meetings and travel schedules for reporting managers.
• Update and maintain sales and procurement information in the company’s ERP or CRM systems, ensuring all data entries are accurate and timely.
• Monitor and track key performance indicators (KPIs) for sales and procurement and provide regular updates to the Head of Regional Sales and MD.
• Coordinate with vendors and clients to ensure smooth communication, addressing any inquiries or issues regarding contracts, orders, or shipments.
• Assist in managing relationships with suppliers and customers, maintaining regular follow-ups to ensure timely execution of contracts and transactions.

What we're looking for

• Diploma or Bachelor's Degree in Business Administration, Commerce, or a related field.
• 3-5 years of experience in administrative role.
• Ability to work collaboratively with cross-functional teams, including sales and operation.
• Basic understanding of sales processes, procurement, and contract management.
• Familiarity with CRM and ERP systems for managing data and documentation.
• Proficiency in computer systems, such as Microsoft Office (Excel, Word, PowerPoint) and ERP/CRM systems.
• Strong verbal and written communication skills to interact effectively with senior management, vendors, and customers.
• Excellent organizational skills, with attention to detail for managing documentation and system updates.
• Ability to maintain the privacy and confidentiality of sensitive company and client information, ensuring secure data handling in all interactions.

What we offer

• Competitive salary and performance-based bonuses
• Comprehensive health insurance coverage
• Opportunities for professional development and career advancement

About us

FertiStream is a young and lean, privately owned fertilizer trader, distributor, and freight provider, headquartered in Dubai, UAE. Our mission is to bridge supply and demand, ensuring essential nutrients reach where they are needed most, with a focus on key regions like Brazil, Europe, Southeast Asia, China, Africa, and beyond. Having grown rapidly, we now deliver high-quality fertilizers to over 70 markets worldwide. Join our growing team and be a part of our exciting journey!

Apply now for this exciting opportunity!