Corporate Document Administrator

Job Title: Corporate Document Administrator

Company: East Found Malaysia Sdn Bhd

Location: Blok B, Plo 232 (Ptd 4845), Jalan Ipil 2, Kawasan Persiaran Tanjung Langsat, 81700 Pasir Gudang, Johor, Malaysia

Department: Administrative Department

Reports to: Administrative Manager

Employment Type: Full-time

About East Found Malaysia Sdn Bhd

Founded in 1999, East Found Group has evolved into a leading high-tech enterprise specializing in the research, development, production, and sales of logistics and storage solutions. Our diverse range of products includes Wire Decking, Pallet Racking Accessories, Intermediate Bulk Containers, Wire Containers, Roll Cages, Conveyor Rollers, Modular Conveyor Units, and Fixed Photovoltaic Mounting Structures. These products are vital to industries such as supermarkets, logistics, agriculture, and more. With 90% of our output exported globally to regions like North America, Europe, and Japan, we are committed to quality, sustainability, and reducing our carbon footprint while adhering to international standards like ISO9001 and EU ROHS.

Position Overview

The Corporate Document Administrator is responsible for managing all company documents and records, including collection, organization, storage, and preservation of important company files. This role requires a Malaysian secretarial certification and a thorough understanding of local regulations and document management processes.

Key Responsibilities

• Document Management
• Organize, classify, and archive company documents, contracts, and records.
• Develop and improve document management procedures to ensure completeness, accuracy, and easy retrieval.
• Document Security and Compliance
• Ensure document management complies with Malaysian laws and company policies.
• Monitor access to sensitive documents and maintain data security.
• Document Updates and Tracking
• Regularly update records to ensure the most current information is stored.
• Track and manage the renewal or update of expiring documents, such as contracts and legal records.
• Coordination and Communication
• Collaborate with various departments to coordinate document submission and archiving.
• Provide document-related support and information to management as required.
• Training and Improvement
• Organize training sessions to enhance document management awareness and skills among employees.

Key Requirements

• Education and Certification
• Diploma or higher education, preferably in secretarial studies or document management.
• Must hold a Malaysian secretarial certification (e.g., ICSA or other relevant qualifications).
• Work Experience
• Minimum of 2 years of experience in corporate document management or related roles, preferably in a large organization.
• Skills
• Proficiency in document management systems and related software.
• Strong organizational, communication, and attention-to-detail skills.
• Familiarity with Malaysian corporate laws and document management regulations.
• Language Proficiency
• Fluent in English and Malay; proficiency in Mandarin is an advantage.

Benefits

• Competitive salary and performance-based incentives.
• Comprehensive health insurance and other benefits.
• Opportunities for career growth and professional development.
• A supportive and dynamic work environment.

How to Apply

Interested candidates are invited to send their resume and cover letter to [[email protected]] or contact directly via WhatsApp at +6012-2051908, with the subject line “Corporate Document Administrator Application – [Your Name]”.