Facilities/Technical Admin
JLL
Date: 1 day ago
City: Subang Jaya
Contract type: Full time
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Job Description:
Plays a key role in supporting day-to-day operations at the site, ensuring smooth coordination between internal teams, vendors, and regulatory bodies. The responsibilities include but are not limited to:
Vendor
1. Attend to and assist with complaints from vendors related to the site entrance/working or job issue.
2. Arrange and manage vendor access for preventive and corrective maintenance activities.
3. Ensuring vendor follow safety rules & regulations.
Client
1. Attend to and assist with complaints from clients related to the site.
2. Assist the team during internal or external audit sessions.
3. Manage and track all regulatory requirements related to the site, such as compliance with Suruhanjaya Tenaga, KPDNKK, Business Licenses, and _Surat Sokongan Bomba_ .
4. Track vendor Purchase Orders (POs) and ensure all jobs are completed within the specified timeline.
5. Prepare Weekly & Monthly Report.
Team
1. Assign staff rosters in the system and ensure they may perform submission of overtime claims on time.
2. Track and record attendance for technical staff.
3. Monitor and track payment processes for backup team at site.
4. Act as a liaison between HR and the site team for any issues or escalations.
5. Compile documents for newly joined site staff (e.g. certificates, IC, photos) and coordinate issuance of their work IDs.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Job Description:
Plays a key role in supporting day-to-day operations at the site, ensuring smooth coordination between internal teams, vendors, and regulatory bodies. The responsibilities include but are not limited to:
Vendor
1. Attend to and assist with complaints from vendors related to the site entrance/working or job issue.
2. Arrange and manage vendor access for preventive and corrective maintenance activities.
3. Ensuring vendor follow safety rules & regulations.
Client
1. Attend to and assist with complaints from clients related to the site.
2. Assist the team during internal or external audit sessions.
3. Manage and track all regulatory requirements related to the site, such as compliance with Suruhanjaya Tenaga, KPDNKK, Business Licenses, and _Surat Sokongan Bomba_ .
4. Track vendor Purchase Orders (POs) and ensure all jobs are completed within the specified timeline.
5. Prepare Weekly & Monthly Report.
Team
1. Assign staff rosters in the system and ensure they may perform submission of overtime claims on time.
2. Track and record attendance for technical staff.
3. Monitor and track payment processes for backup team at site.
4. Act as a liaison between HR and the site team for any issues or escalations.
5. Compile documents for newly joined site staff (e.g. certificates, IC, photos) and coordinate issuance of their work IDs.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
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