Facility Manager

Responsibilities: 1. General Responsibilities: a. Building Maintenance: i. Oversee the daily operations and maintenance of company buildings ii. Develop and implement a comprehensive maintenance schedule for building systems (HVAC, electrical, plumbing, etc.) iii. Conduct regular inspections to identify and address issues proactively iv. Coordinate with contractors and vendors for repairs, renovations, and upgrades v. Ensure compliance with all local building codes, safety regulations, and company policies b. Machine and Equipment Maintenance: i. Manage the maintenance and repair of all machinery and production equipment ii. Develop and execute preventive maintenance programs to minimize downtime iii. Troubleshoot and resolve equipment malfunctions in a timely manner iv. Maintain an inventory of spare parts and tools required for equipment maintenance v. Collaborate with the production team to schedule maintenance activities without disrupting operations c. Office Equipment Management: i. Oversee the maintenance and repair of office equipment (printers, copiers, computers, etc.) ii. Manage vendor relationships for office equipment leasing and servicing iii. Ensure office equipment is up-to-date, functional, and meeting the needs of employees iv. Implement and manage an inventory system for office supplies and equipment v. Provide support and training to staff on the proper use and care of office equipment d. Safety Management: i. Ensure compliance with OSHA regulations and other relevant safety standards ii. Develop and implement safety policies and procedures for the facility iii. Conduct regular safety inspections and risk assessments iv. Coordinate and lead safety training programs for employees v. Investigate and report on accidents and incidents, implementing corrective actions to prevent future occurrences vi. Maintain accurate records of safety inspections, training sessions, and compliance documentation
2. Engagement of Agents, Contractors, Suppliers and Interior Designers (ID): a. Collaborate with Warehouse, Sales, and Operations teams to understand each division’s facility requirements b. Negotiate best offers and conditions with the landlord c. Liaise with contractors for workshop fit-out and engage interior designers for office space d. Engage contractors for warehouse setup, ensuring alignment with operational needs
3. Project Management: a. Oversee the preparation of the new site b. Be present on-site during the preparation phase and present management options
4. Regulatory Compliance: a. Collaborate with Quality and Operations teams to ensure the new facility meets audit standards, including NAA, EASA, and FAA requirements
Qualifications: 1. Minimum of 5 years supervisory experience in facilities management/ maintenance management/ building operations maintenance, hands-on knowledge in handling all technical aspects of building and facilities management with Project Management Experience 2. Property, Technical, or Engineering Degree/ Diploma or relevant trade experience in Property and Facilities Management 3. Well-versed in all local laws & regulations governing property maintenance, building management, statutory compliance, and certification and license 4. Possesses strong service ethic, pro-active, can-do attitude, and problem-solving skills
Working experience requirements: 1. Proven experience as a Facility Manager or in a similar role 2. Strong knowledge of building systems, maintenance procedures, and safety regulations 3. Hands-on experience with mechanical, electrical, and plumbing systems 4. Familiarity with OSHA regulations and safety management practices 5. Excellent problem-solving skills and attention to detail 6. Strong organizational and multitasking abilities 7. Proficient in MS Office and facility management software 8. Excellent communication and interpersonal skills