Finance Executive

About TEAM LEWIS

We are a global marketing agency that has gone from start-up to multi-national in little over two decades. Our success is due to a combination of factors. Talented people delivering award-winning campaigns. Expanding client relationships into new markets or services. Making strategic acquisitions. TEAM LEWIS has won prestigious awards, including Cannes Lions, PRovoke Media, ICCO, European Excellence, PRCA Digital, Digital Impact, Global Digital Excellence.

At the heart of the business is TEAM LEWIS Foundation. In January 2021, there was a need to respond to the challenges the COVID pandemic brought to communities and charitable organisations. TEAM LEWIS saw that support was crucial and change was needed to make that happen. Our local causes scheme was launched. Every member of TEAM LEWIS can nominate a local cause close to their heart to receive a cash donation. In addition, nominated causes can also benefit from a donation in kind of expertise, time, and resources. In the past year TEAM LEWIS has donated almost $2million to 445 causes around the world.

You can read more about TEAM LEWIS Foundation at https://www.teamlewis.com/impact/.

Purpose of the role

To provide effective and efficient finance support to LEWIS UK and Netherlands, delivering a high level of accounting and finance service consistent with company and legal requirements. This role will report to the Head of AP and AR based in London, and liaise with international stakeholders.

Key responsibilities and tasks

Treasury and cash management

• Maintains rolling cash flow forecast for the LEWIS bank account
• Prepares the monthly bank reconciliation ensuring all reconciling items are dealt with in an accurate and timely manner
• Prepare the Daily Treasury Report, a global overview of the group cash position and forecast until the end of the month.

Credit card

• Ensure the credit card expenditure for the UK cardholders is accurately recorded in NetSuite and reconciles with the payments.
• Build relationships with the senior cardholders to work with them, ensuring that receipts are obtained and information is gathered as required.
• Maintain a good tracker to record when there are missing receipts.

Accounts payable

• Obtains approval for all AP invoices before posting them into NetSuite in a timely and accurate manner

• Ensures the LEWIS teams obtain PO approval before committing LEWIS to expenditure

• Prepares bi-monthly supplier payment runs for approval by the Finance Manager before setting up payment
• Maintains all Supplier BPs in SAP, ensuring all outgoing payments are matched with valid invoices and all BPs are fully reconciled and their account balances are accurate
• Reviews all employee expense claims and ensures valid receipts and invoices are included for all expenses claimed by employees

Other finance responsibilities

• Assists in the year end audit process for LEWIS UK and Netherlands
• Updates and maintains global finance process notes
• Takes an active interest and role in process improvements and testing as we embed AI in our finance processes.
• Trains and educates non-finance colleagues to ensure finance processes are correctly fulfilled

General

• Is a cultural ambassador for the region: promoting initiatives, using social media channels to showcase our Finance activity and upcoming projects etc.
• Contributes and supports the continuous improvement of finance systems, practices and policies

About you

• 1-2 years of experience
• Strong finance generalist skill set – ideal if gained within an international company that is fast-moving, dynamic, and creative e.g. PR, advertising, marketing, broadcast, publishing, etc.
• Part-qualified Accountant or working towards a professional accounting qualification
• Experienced in Accounts Receivable and Accounts Payable
• Collaborative self-starter with initiative, who is goal-driven
• Creative thinking “outside the box” to provide solutions and solve problems
• Excellent presentation, written and verbal communication skills
• Strong attention to detail
• IT literate with a good working knowledge of Microsoft Excel.
• Well organised; ability to prioritise; attention to detail; a pragmatic approach
• Energetic, confident, charismatic - a credible team player

This job description is not intended to be an exhaustive list of the responsibilities for this role. Other responsibilities may be added from time to time.

TEAM LEWIS is an Equal Opportunity Employer. We are committed to creating and fostering an environment focused on equality, empowerment and respect. We strive to create an inclusive workplace that supports and celebrates our diversity. We continue to invest in our efforts to ensure that LEWIS is a place where everyone can thrive.