Human Resources Specialist

Location(s): Malaysia

Work mode: Hybrid

Company Overview

Arcondis is a global consulting company with an exclusive focus on the healthcare and life science industries. Headquartered in Basel, Switzerland, the company has a global footprint with offices in North America, APAC and across Europe. We have been managing challenges and solving problems for our clients in compliance, business processes, information technology, and digital transformation since 2001. Our focus lies in creating value through cross-functional, sophisticated delivery methodologies and intelligent implementation. Our clients love to work with us because of our unique skillsets, our pragmatic approach, and our will to win.

We are a medium-sized international consulting firm dedicated to Life Sciences, with a unique and inspiring culture. Our distinctive culture is the driving force behind our success; it is deeply rooted in our purpose and behaviours. We are owned by a charitable Foundation; our key differentiator is that we contribute to social causes every year. This ethos is not just a part of our identity; it is our way of life. Our motto, "We make healthcare better," reflects the unwavering commitment we have to improving the lives of people through the work we do.

Our culture fosters collaboration, innovation, and a sense of community that sets us apart from the rest. We are living our values every day. Our leadership is expected to lead by example, demonstrating a dedication to our mission and values.

We embrace diversity and inclusiveness, and we believe in giving back to the community. Together, we are not just consultants; we are agents of change, and our culture is the driving force behind our shared purpose.

About the role

The HR Specialist plays a key role in supporting the People & Culture team through efficient delivery of HR operational and administrative services. This role ensures accuracy and compliance across the full employee lifecycle from onboarding to offboarding and supports global initiatives in recruitment, HR operations, data management, and employee engagement. The HR Specialist collaborates with global HR teams and local managers to maintain consistent and high-quality HR processes across the organisation.

Responsibilities

• Execute HR administrative processes across the employee lifecycle, including onboarding, employment changes, and offboarding.
• Prepare HR documentation such as employment contracts, amendments, and certificates in line with compliance standards.
• Maintain and update employee data in HR systems, ensuring accuracy and audit readiness.
• Support recruitment activities including sourcing, pre-screening, interview coordination, and candidate communication.
• Ensure HR data integrity and assist in preparing reports, KPIs, and dashboards for leadership and internal reviews.
• Collaborate with HR Business Partners, Recruiters, and Local HR Managers to ensure seamless coordination across functions.
• Support compliance and internal audit requirements aligned with global policies and local labour laws.
• Contribute to process improvements, standardisation, and digitalisation of HR operations and templates.
• Act as a contact point for employees and line managers regarding predefined HR administrative matters.
• Participate in cross-functional HR initiatives and continuously enhance knowledge of global HR processes.

Qualifications and Experience

• Bachelor's degree in human resources, Business Administration, Psychology, or related discipline.
• 1–2 years of experience in HR operations, recruitment, or administrative roles (internship or entry-level experience accepted).
• Strong knowledge of HR processes, documentation, and data management practices.
• Proficiency in Microsoft 365 (Excel, Word, PowerPoint, Teams, SharePoint) and familiarity with HRIS or ATS systems.
• Excellent attention to detail, accuracy, and organisational skills.
• Understanding of confidentiality, data protection, and compliance standards.
• Strong interpersonal and communication skills across diverse, multicultural teams.
• Proactive, reliable, and service-oriented attitude with a willingness to learn and grow in a global HR environment.

Why Arcondis

• An opportunity to shape the future of healthcare by spearheading transformative deals
• A collaborative and innovative work environment where your ideas are valued, and your contributions make a significant impact
• Flexible working environment, enabling work-life balance
• Attractive compensation package, inclusive of performance-based incentives that reward exceptional achievements
• Professional growth and development opportunities