Intern

Job summary:

To ensure all arrivals are GR in system within 24hours from the unloading date and ensure all reports/ relevant documents are submitted in a timely manner.

Job Responsibilities:

• Accurately record details of received goods into inventory systems, including item descriptions, quantities, and tracking numbers.
• Cross-check delivery notes, purchase orders, and invoices to confirm that received items match the orders placed.
• Process and prepare all necessary paperwork for received goods, such as receipts, inspection forms, and stock movement documents.
• Coordinate with suppliers and delivery personnel to verify shipment details, resolve discrepancies, and address any issues with received goods.
• Communicate with clients or customers about the status of their inbound goods, including delivery schedules or potential delays.
• Maintain accurate, up-to-date records of received goods, ensuring proper documentation and easy retrieval.
• Perform general administrative tasks as needed, such as answering phones, responding to emails, or preparing management reports.
• Ensure all documents, including shipping manifests and inspection reports, comply with company policies and legal requirements.
• File discrepancy or damage reports for goods that do not match purchase orders or are defective.
• Manage time efficiently to meet daily deadlines for processing, data entry, and reporting.
• Update inventory records to reflect stock levels accurately after goods are received.
• Prepare regular reports on the status of received goods, highlighting any issues during the process.
• Adhere to company policies, procedures, and safety standards, including using PPE and handling goods appropriately.
• Maintain warehouse cleanliness and organization to ensure efficient operations and clear pathways.
• Foster clear communication with supervisors and team members.

Job Requirements:

• At least a Diploma in Supply Chain, Logistic, Engineering or any other related fields.
• Any prior experience in quality assurance or QMS specific to logistics, supply chain, or a 3PL environment would be an added advantage.
• Fresh graduates with a minimum course completion CGPA of 3.0 are welcomed to apply as well
• Possess knowledge in project management.
• Demonstrate proficiencies in office productivity tools (e.g. Excel, Word, Power Point)
• Demonstrate fluency in local language and ideally in English, both written and spoken