Junior Office Coordinator

For over 20 years, Waystone has been at the cutting edge of specialist services for the asset management industry - partnering with institutional investors, investment funds and asset managers. We work with our clients to help build, support, and protect investment structures and strategies worldwide.

Our success depends upon our ability to attract and retain the best, most diverse talent and provide our employees with a broad spectrum of professional development opportunities. Our workplace environment is an inclusive one, where employees can be themselves, reach their potential and drive business results.

All Waystone employees are expected to demonstrate our core competencies as outlined below. The role of Junior Office Coordinator has unique requirements and duties; however, these responsibilities are to be executed within the organization’s framework of core values. Waystone expects all employees to be high performing, self-motivated, learners and leaders.

Summary: The Junior Office Coordinator works closely with the global operations team to help maintain a smooth and efficient office. The Junior Office Coordinator is proactive in their work habits and shows high interest and engagement in all tasks delegated to them. They learn quickly and gain valuable experience which enables them to development further within the team.

Essential Duties And Responsibilities

• To work across the global operations teams supporting and providing coverage as required
• To undertake reception duties to incl. but not limit to, answering telephones, responding to emails, face to face enquiries, signing in visitors, general typing, photocopying, clerical duties
• To undertake routine office and administration tasks and duties as directed
• To sort and distribute mail correspondence
• To operate general office equipment g. photocopier/computer/facsimile
• To collate client due diligence documentation and liaise with notary for same
• Participate actively in the planning and execution of company events
• Able and willing to take on additional duties as and when required
  
  

Key Skills And Competencies

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Basic keyboard skills, knowledge of Microsoft software including Word, Excel and PowerPoint preferred
• Has knowledge or experience with standard work routines which have involved the use of simple office equipment or machines preferably in a busy office environment
• Has some experience in the performance of specific tasks and activities that do not involve supervision or close liaison with others
• Ability to manage time effectively and to prioritise workloads effectively
• Excellent telephone skills and the ability to respond positively and effectively with internal and external people
• Competent in taking and forwarding messages accurately and promptly
• Personal Attributes
• Pleasant demeanour
• Quick learner
• Ability to work co-operatively with a wide variety of people
• Reliable, dependable and willing to 'pitch in' at all times
• High degree of confidentiality
• High level of personal presentation
  

Education

• High School Diploma or equivalent
• Business college training an advantage
  
  

Experience

• 2 years proven administrative or assistant experience
• Knowledge of standard office administrative practices and procedures
• Proficiency in Salesforce or other CRM system
• Proficient in the full MS Office Suite, DocuSign, Trello or similar Project Management platform