Logistics Executive

Company Description

Doka is a world leader in providing innovative formwork, solutions and services in all areas of construction. The company is also a global supplier of well-thought-out scaffolding solutions for a varied spectrum of applications. With more than 180 sales and logistics facilities in over 60 countries, Doka has a high-performing distribution network for advice, customer service and technical support on the spot and ensures that equipment is swiftly provided - no matter how big and complex the project. Doka employes 9,000 people worldwide and is a company of the Umdasch Group, which has stood for reliability, experience and trustworthiness for more than 150 years.

As a customer-focused organisation, Doka understands that its greatest assets are its employees, which is why Doka is consistently looking for talented professionals who are keen to develop their career in this challenging industry.

From metro stations to high-rises to more challenging projects such as the KL Metropolis, Doka Malaysia has diversified in terms of scope, but also location to include several projects outside of the capital city of Kuala Lumpur.

Doka now combines its strengths with Malaysian-based MFE Formwork Technology, market leader in monolithic aluminium formwork. With this acquisition, Doka has achieved another significant milestone in its strategic growth plan and thus strengthened its position in the Asia Pacific region, an important growth market for the group.

Doka Malaysia is currently looking to recruit a career driven professional to join its versatile team and support the company's ongoing national expansion. The suitable candidate will be a qualified, natural team player who can add significant value to this highly dynamic team.

Job Description

You will support Operations team in the performance of logistics related matters not limited to the followings:

Shipment Coordination

• Plan, schedule, and monitor all import and export shipments.
• Collaborate with freight forwarders, shipping agents, and customs brokers to ensure smooth transportation and delivery.
• Track shipments and resolve issues related to delays, damages, or documentation discrepancies.
  
  

Documentation & Compliance

• Prepare and verify all shipping documentation, including bills of lading, commercial invoices, and packing lists.
• Verify import, export and local transportation invoices and submit to finance department.
• Ensure compliance with international trade regulations and customs requirements.
• Maintain up-to-date knowledge of trade policies and regulations.
  
  

Cost Control

• Negotiate with freight forwarders and transportation companies to obtain competitive rates.
• Monitor and manage shipping costs to optimize the logistics budget.
• Review freight and logistics budgets, working to minimize unnecessary expenses.
• Assess different shipping modes and routes to optimize delivery schedules and reduce transportation costs
• Prepare and maintain regular reports on logistics cost, performance, shipment status
• Analyze freight data to identify trends, cost-saving opportunities, and inefficiencies
  
  

Logistics Operations Support

• Handle goods receipt and invoicing for intercompany purchase order in Discos II.
• Ensure proper documentation and reporting of stock movement.
• Prepare Re-Rent purchase order including delivery and return arrangement with warehouse team.
• Assist Demand Planning Manager in updating and maintaining target plan project's return data to support accurate inventory planning and demand forecasting
  
  

Collaboration & Problem Solving

• Assist Demand Planning Manager to work closely with internal teams to forecast and plan logistics needs accordingly.
• Communicate effectively with customers, vendors, and internal teams regarding shipping schedules and updates.
• Proactively identify and resolve issues related to logistics, transportation, and customs clearance.
• Handle unexpected delays and emergencies with quick, effective solutions.
  
  

Qualifications

Personal Requirements:

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• At least 3 years of working experience in logistics, supply chain management, or transportation.
• Experience with international shipping, customs regulations, and documentation is highly preferred.
• Proficiency in ERP systems (e.g., Discos II, SAP, Oracle) is advantageous
• Strong understanding of logistics processes, shipping documentation, and supply chain management.
• Knowledge of cost control and budget management in logistics operations
• Excellent communication skills for interacting with vendors, suppliers, customers, and internal teams.
• Strong negotiation and problem-solving abilities, especially related to shipping and transportation issues.
• Attention to detail and strong organizational skills to manage multiple shipments and tasks simultaneously.
• Ability to work under pressure and meet tight deadlines.
• Proactive, with the ability to identify and resolve issues independently
• Ability to work in a MNC environment and working with external stakeholders
• Good proficiency in English.