Office Facilitator, Administration

Position Description

The Office Facilitator is responsible for helping with the day to day administrative and clerical duties to ensure smooth running of the office. The function will provide service to all the product lines in the office. The incumbent will assist in multiple areas, as and when required, and will work closely with the Office Manager and the Admin team.

Key Areas of Responsibilities

• Manage, sort and distribute all incoming mail.
• Organize, manage and coordinate courier service (both local and overseas).
• Hand deliver or pick-up urgent letters and parcels.
• Visit the post office (for outgoing mail), banks (for banking of cheques) or client sites.
• Photocopy, fax, bind and file company documents as required.
• Assist with moving of IT equipment, archive boxes and furniture.
• Manage reception, answer calls, check in visitors, book meeting rooms when short staffed or after 4pm.
• Organize presentation equipment and refreshments in meeting rooms when required.
• Assist with corporate events held in the office.
• Maintain lobby and front desk area, keeping it clean and free from clutter.
• Monitor office supplies and order accordingly.
• Ensure and provide support/assistance towards workplace safety and well being.
• Carry out routine maintenance work including changing of light bulbs.
• Provide BAU coverage for Tea Lady during leave.

Requirements

• Secondary school qualifications.
• Previous administrative experience.
• Polite telephone etiquette.
• Excellent written and verbal communication skills.
• Team player.
• Able to lift and carry heavy loads as the role requires assistance with heavy IT equipment, archive boxes and furniture.
• Confident with all Microsoft Office functions.