Office Manager MY (Admin, HR)

Job Summary

This is a unique opportunity for an experienced professional who enjoys wearing multiple hats—balancing office management with hands-on HR responsibilities. You’ll oversee office operations while playing a key role in recruitment, HR compliance, payroll, and employee relations.

If you're passionate about both HR and administration, thrive in a fast-paced and growing environment, and enjoy making a real impact, we’d love to hear from you!

Your Role

Office Management Responsibilities

• Ensure smooth office operations, including facilities management, vendor coordination, and office supplies.
• Serve as the primary contact for administrative functions, ensuring a well-organized and efficient work environment.
• Manage IT equipment orders (e.g., laptops) for new joiners.
• Plan and coordinate internal events, ensuring engagement and a positive company culture.
  
  

Human Resources (HR) Responsibilities

• Support end-to-end recruitment process for MY, from job postings and interviews to offer negotiations.
• Support with regional CV screening.
• Act as a deputy for payroll processing, in SG/MY, ensuring compliance with local labor laws.
• Handle employee relations matters, including grievances, misconduct cases, and disciplinary actions in line with legal requirements.
• Support HR system maintenance, ensuring data integrity and assisting employees with HR-related inquiries.
• Oversee sick leave, absence tracking, and medical certifications.
• Support with HR-related legal matters, ensuring compliance with employment regulations and company policies.
• Provide support for regional HR projects as needed.
  
  

Your Background

• Minimum 5 years of HR experience, ideally in an Office Manager with HR focus, Senior HR Generalist, or similar role.
• Strong knowledge of local labor laws, employee relations, payroll processes, and compliance.
• Strong written and verbal communication English skills
• Experience in local hiring and candidate management.
• Ability to support and handle HR legal cases, grievances, and disciplinary matters with professionalism.
• Strong commitment to compliance and processes
• A structured, self-motivated individual who takes initiative.
• Comfortable using HR systems and office management tools.
  
  

Benefits

About Blue Water Shipping

We are a global provider of all logistics services in modern supply chain management. At the heart of Blue Water is an organisation of professionals skilled to offer complete and tailor-made solutions to any shipping and transport requirement anywhere in the world.

Since the company was founded in 1972, our ambition has been to provide clients with the best service and highest quality in the industry. We believe in strong and long-lasting relations. Today, we are represented with more than 2500 employees in 80 offices worldwide.

We love to play as a team - and we play to win. Therefore, our employees are the key to our success. With frequent team bonding and welfare events, we embrace the culture of togetherness. As part of the employee's well-being we offer flexible health benefits, sports membership discounts and working part-time.