Operation & Admin Officer

EC PRECAST SDN BHD


Date: 7 hours ago
City: Petaling Jaya
Salary: MYR 2,300 - MYR 3,200 per month
Contract type: Full time
Job Responsibility

  • Oversee and direct daily company administrative processes and procedures.
  • Analyse and maintain operational data to support decision-making.
  • Communicate with management teams to ensure smooth execution of company processes.
  • Monitor and manage product inventory.
  • Provide sales operation support to the sales team.
  • Coordinate with the sales team on quotations, deliveries, shipments, and customer enquiries via email.
  • Prepare and coordinate necessary reports and records required for operations, sales, and HR.
  • Maintain accurate records of document flow, ensuring proper filing and archiving.
  • Prepare office memos, letters of appointment, manage monthly payroll and onboarding for new employees as well as offboarding for resigning employees.
  • Responsible for staff leave entitlements: verify, update leave balances, and monitor staff attendance.
  • Liaise with governmental departments to ensure compliance with legal and regulatory requirements.
  • Ensure data accuracy in Workday and other systems.
  • Assist in updating and maintaining proper records, including employee personal files, training records, medical insurance, and overtime claims.
  • Assist in preparing monthly and yearly reports related to Administration, Sales, and HR (e.g., headcount, attendance, training reports).
  • Perform other ad-hoc duties as assigned.

Job Requirements

  • Candidate must possess at least a Degree or Diploma in Business Studies/Administration/Management, Secretarial, or equivalent.
  • Proficient in MS Office (Word, Excel, PowerPoint) and basic digital tools.
  • Self-starter, self-disciplined, independent, with a positive work attitude.
  • Must possess good communication and interpersonal skills, and able to work in a team.
  • Strong attention to detail and problem-solving skills.
  • Able to protect the companyâs information and interests at all times.
  • Capable of multitasking and working well under pressure to meet deadlines.
  • Required language(s): Bahasa Malaysia, English, Mandarin.
  • At least 3 years of working experience in the related field is required for this position.
  • Preferably Executives specializing in Operations or equivalent.
  • Full-Time position(s) available.

Job Benefits

  • Performance Bonus
  • EPF & Perkeso
  • External/Internal Training

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