P&C Intern
Scania Malaysia
Date: 2 weeks ago
City: Shah Alam
Contract type: Full time
Summary
The main responsibility of the People & Culture Intern is to assist the People & Culture team in handling documentation, administrative tasks, and supporting HR-related functions.
The intern will gain hands-on experience in HR operations while working in a structured learning environment. ]
Professional Competencies (Duties and Tasks)
The main responsibility of the People & Culture Intern is to assist the People & Culture team in handling documentation, administrative tasks, and supporting HR-related functions.
The intern will gain hands-on experience in HR operations while working in a structured learning environment. ]
Professional Competencies (Duties and Tasks)
- Document Digitization & Record Management
- Scan, convert, and organize hardcopy HR documents into a structured digital format.
- Ensure accuracy and completeness of digitized records before uploading them to the HR database.
- Maintain proper indexing and categorization of digital records for easy retrieval.
- Data Integrity & Compliance
- Maintain confidentiality and security of employee information throughout the digitization process.
- Assist in auditing HR records to ensure all necessary documents are correctly archived.
- HR System & Administrative Support
- Assist the P&C team in retrieving and reviewing electronic files when needed.
- Support system-related tasks such as ensuring digitized records are accessible and properly stored in HR databases or cloud storage.
- General Administrative Support
- Provide administrative assistance to the P&C team in daily HR tasks.
- Handle correspondence, scheduling, and coordination of P&C meetings and activities.
- Attention to Detail
- Ensures accuracy in document digitization, data entry, and record management.
- Communication
- Listening and communicating openly, honestly and respectfully with different audiences, promoting dialogue and building consensus
- Confidentiality & Integrity
- Handles sensitive HR documents and employee information with discretion, ensuring compliance with data protection policies.
- Handles sensitive HR documents and employee information with discretion, ensuring compliance with data protection policies.
- Currently pursuing or recently completed a Diploma/Degree in Human Resources, Business Administration, or a related field.
- Internship for a duration above 12 week(s).
- Basic knowledge of HR processes, documentation, and record management.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with cloud storage or HR systems is a plus.
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