Personal Assistant

Warner Music Group


Date: 2 weeks ago
City: Petaling Jaya
Contract type: Full time
Job Description

Key Responsibilities

Executive Support

  • To support MD and key senior management team’s daily administrative and general secretarial duties
  • Provide comprehensive administrative support to the Managing Director, including managing their calendar, coordinating appointments, and prioritizing scheduling needs based on strategic business objectives.
  • Facilitate preparation for meetings by ensuring all necessary materials are ready (e.g., agendas, presentations, briefing documents).

Legal And Contract Support

  • Assist in the preparation, review, and management of basic artist agreement contracts based on templates
  • Track the status of contracts, ensuring deadlines and deliverables are met and accurately recorded.
  • Maintain and update legal documents, ensuring proper storage and accessibility for reference when needed.

Administrative Functions

  • Manage confidential business documents and maintain up-to-date filing systems, both digitally and in hard copy.
  • Dealing with supplier for printing name card and office stationaries
  • Purchasing of office supplies & refreshments from Lotus’s online and etc
  • Handling inquiries on office cleanliness, tidiness and management
  • Reception duties such as door opening, answering incoming phone calls, incoming parcels / courier
  • Handling / updating door and lobby access card distribution
  • PO creation and invoice verification
  • Utility rebill such as Telekom, Tenaga and interco
  • Liaise with company secretary in regard to company secretarial matters and directors board resolution
  • Bank Guarantee application for artist performance / permit

Contracts

  • Supporting the A&R and Legal team in Updating / Drafting of artist contracts using provided standardized legal templates
  • Update monthly Contract Summary to SSC
  • RAD deal update to create scope id

Transportation & Hotel Arrangement

  • Transport arrangement & hotel reservation for Regional Team
  • Motor vehicle insurance and road tax renewal
  • Hotel reservation for co-worker / executive from Reginal office

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