Personal Assistant / Secretary

Work Location:

• Jalan Pahang, Kuala Lumpur
  

Requirements:

• Diploma/Degree holder
• Mature and positive
• Proactive and fast learner
• Fluent in formal Bahasa Malaysia ,English
• Min 5 years experience in secretary functions, 2 years in human resources
• Ability to manage ad hoc tasks and solve issues promptly
• Professional communication capabilities including calls, emails, memos, letters and other industry-related reports, documents and correspondence
• Must have valid driving license

Responsibilities:

• Multitask secretarial tasks and human resources tasks
• Secretarial and personal assistant tasks include:
• Organise and assist in planning appointments, board meetings,
• Attend to and screen phone calls received
• Handle confidential documents ensuring they remain secure
• Deal with sensitive and confidential information with discretion
• Excellent time management and organization skills, especially the ability to prioritize and multitask
• Organise and monitoring business proposals /profiles in orderly manner for chairman before attending meeting
• Effective communication abilities, able to communicate with all levels of guests
• Managing correspondence and respond to official emails and letters
• Arrange travels for both corporate and personal matters (booking of tickets/accommodation /transport/visa/foreign currencies arrangement)
• Manage personal driver promptly according to tight schedules
• Sort ad hoc and urgent travels matters on time
• Perform personal errands as and when requested