Procurement Executive

HYGR


Date: 2 weeks ago
City: Shah Alam
Contract type: Full time
Job Responsibility

Procurement & Supplier Management

  • Research, evaluate, and select suppliers to ensure product quality, cost-effectiveness, and reliability.
  • Negotiate contracts and terms with vendors, manage the Approved Vendor List, and review supplier invoices.
  • Explore cost-saving strategies and build long-term relationships with suppliers and internal stakeholders.

Inventory & Demand Planning

  • Monitor stock levels, forecast demand, and determine optimal reorder points to avoid stock-outs or overstocking.
  • Collaborate closely with production, sales, and marketing teams to align supply with demand and seasonal trends.
  • Maintain accurate inventory records and improve inventory accuracy through regular reviews and audits.

Logistics, Shipping & Customs

  • Coordinate with shipping agents and freight forwarders to manage local and international shipments.
  • Prepare and review all import/export documentation (e.g., invoices, packing lists, bills of lading, HS codes).
  • Ensure smooth customs clearance while minimizing risks, delays, and penalties such as detention or demurrage.

Warehouse & Distribution Coordination

  • Oversee warehouse operations and inventory allocation to ensure optimal storage and timely order dispatch.
  • Collaborate with 3PL partners or in-house logistics teams to maintain high OTIF (On-Time In-Full) delivery rates.
  • Ensure goods are stored and handled in accordance with product specifications and safety standards.

Documentation & Compliance

  • Maintain up-to-date records of shipping documents, BOI certifications, and customs-related paperwork.
  • Ensure full compliance with internal policies, Incoterms, ISO standards, and relevant trade regulations.

Reporting & Continuous Improvement

  • Track and report key KPIs, including inventory accuracy, cost per order, delivery lead time, and supplier performance.
  • Analyse supply chain data to identify areas for cost reduction, lead time improvement, and process efficiency.
  • Drive continuous improvement initiatives across the supply chain, procurement, and logistics functions.

New Product Development & Merchandising Sourcing

  • Collaborate with the Product and R&D teams to source materials, packaging, and components for new product launches.
  • Conduct market research to identify emerging trends, eco-friendly materials, and innovative product formats.
  • Evaluate and onboard new suppliers for merchandise and limited-run collaborations aligned with brand direction.
  • Manage sampling, prototyping, and cost benchmarking to ensure feasibility before scale-up.

Industry Awareness

  • Stay informed about industry trends, regulatory updates, and supply chain innovations.
  • Recommend new tools, platforms, or practices that can enhance the companyâs operational capabilities.

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Job Requirements

  • Minimum education is Secondary School or higher
  • Able to converse in English, Bahasa Malaysia and Mandarin.
  • Minimum 3-5 years of experience in a supply chain or procurement role, preferably within the manufacturing, transport or logistics industry
  • Strong analytical and problem-solving skills, with the ability to make data-driven decisions
  • Excellent negotiation and relationship management skills to effectively liaise with suppliers and internal stakeholders
  • Proficient in the use of supply chain management software and data analysis tools
  • A degree in Supply Chain Management, Logistics, Operations Management or a related field
  • Familiarity with industry regulations and best practices in supply chain management

Job Benefits

  • Annual Leave
  • EPF
  • Health Insurance
  • Medical Leave
  • SOCSO
  • Birthday Leave
  • Company Activities
  • Compassionate Leave

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