Procurement Lead

Job Responsibilities:

1. Weekly Reporting : Prepare and deliver detailed weekly purchase order reports to the management, including order statuses, delivery timelines, and vendor performance evaluations.

2. Vendor Coordination : Collaborate with suppliers to ensure timely and accurate delivery of products/services as per the agreed purchase orders, while addressing any discrepancies or issues.

3. Deadline Management : Ensure all deliveries meet the required deadlines, working proactively to avoid delays in the supply chain.

4. Stock Monitoring & Product Review : Regularly monitor stock levels and conduct thorough reviews of current products/services to identify cost-saving opportunities, quality improvements, or replacement needs.

5. Supplier Negotiation & Sourcing : Lead price negotiations and establish strong relationships with existing suppliers while continuously sourcing new suppliers for better deals and more efficient service.

6. Cross-Departmental Support : Serve as the primary point of contact for production and outlet teams, resolving procurement-related inquiries and ensuring smooth operations.

7. Administrative Duties : Provide comprehensive administrative support, including processing purchase orders, managing supplier contracts, and maintaining accurate records of procurement activities.

8. Confidentiality Management : Uphold organizational confidentiality standards by securely handling sensitive information related to suppliers, pricing, and procurement strategies.

9. Ad-Hoc Tasks : Support upper management with any additional procurement-related tasks or projects as needed.

Job Requirements:
1. Education: Possess at least a Diploma/Advanced/Higher/Graduate Diploma in Business Studies, Administration, Management, Supply Chain Management, or a related field.

2. Experience: Minimum 3 years of proven experience in procurement, purchasing, or supply chain management, ideally within a related industry.

3. Language Proficiency: Proficiency in English, BM, and BC, especially for handling overseas product sourcing and supplier communication.

4. Technical Skills: Advanced proficiency in MS Excel and MS Word; experience with standard purchasing or ERP software (e.g., SAP, Oracle, or similar) is required.

5. Negotiation & Communication: Strong negotiation skills, with the ability to drive cost-saving initiatives while maintaining positive relationships with suppliers.

6. Personality Traits: High energy with positive vibes, strong communication abilities, honest, solution-oriented, and enjoys working in a dynamic, people-centered environment.