Purchase to Pay Executive

Barry Callebaut Group


Date: 2 weeks ago
City: Petaling Jaya
Contract type: Full time
About The Role

We are seeking an experienced and detail-oriented Purchase to Pay Executive to join our Global Business Services (GBS), APAC Team in Barry Callebaut. The Purchase to Pay Executive will be responsible for managing the validation of invoice, invoice posting process, ensuring accurate and timely invoice submission, performing month-end-closing activities, and preparing KPI control reports. The ideal candidate should have a strong understanding of account payable procedures, good communication skills, ability to collaborate effectively with various stakeholders and a keen eye for detail.

Key Responsibilities Includes

Management

  • Review, validate the invoice, and post the invoice in a timely manner.
  • Investigate and resolve any discrepancies or issues with invoices, coordinating with internal departments or vendors as needed.
  • Monitor the ticket for urgent requests received via ServiceNow and take timely action.
  • Handle and respond to all incoming AP inquiries
  • Perform ad-hoc tasks whenever required
  • Prepare Balance Sheet Account Reconciliations & GRIR report: Conduct preliminary reconciliations every second week and finalize the review at the end of the month

Month-End Closing

  • Perform month-end-closing activities related to 3rd Party Account Payable, Monthly reconciliation, ensuring all payables are accurately recorded and communicate the status with the vendor
  • Ensure that the monthly accounts payable internal control process is completed

Vendor Management

  • Manage and respond to inquiries concerning invoice posting
  • Collaborate with purchasing and receiving departments to address vendor-related matters
  • Evaluate vendor performance and provide feedback to relevant stakeholders

Stakeholder Engagements

  • Maintain positive relationships with vendors and other stakeholders, addressing any concerns and ensuring timely payments.
  • Cross-Functional Collaboration: Collaborate with other departments, such as Procurement, Finance, and Tax, to ensure smooth operations and resolve any cross-departmental issues.

Documentation

  • Document all the process changes and ensure all SOIs are reviewed and approved

Communication

  • Serve as first point of contact for Purchase to Pay – Account Payable Team
  • Support Assistant Manager/Manager on internal and external audit as necessary

Continuous Improvement

  • Support global system enhancement and new implementation initiatives
  • Able to look into areas of process Optimization & Improvements
  • Provide input for ongoing development and improvement on system, operation process and GBS initiatives

About You

  • Bachelor degree in accounting, finance or similar field
  • Minimum 1-2 years of working experience in finance or accounting
  • High proficient in both written and spoken English
  • Proficiency in Mandarin (written and spoken) is a plus
  • Knowledge on end to end Account Payable process
  • Experience in Shared Services Centre/GBS environments is preferred
  • Knowledge about systems such as SAP, Microsoft Office and web-based applications preferred
  • Hybrid working time and extended working hours may require for Monthly/Quarterly/Yearly Financial Closing
  • Travel may require upon line managers and company request

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Accounts Receivable Administrator

FrieslandCampina, Petaling Jaya
15 hours ago
Run Accounts Receivable Run Accounts Receivable processes in line with company policies and financial strategy. Analyze customers’ financial position, credit reports, reports of credit insurance companies, payment behavior Perform credit assessment for new and existing customer. Evaluate customer risk category. Provide advice in handling credit profiles (limits, payment guarantees, etc.) Provide credit limit proposal for new and existing customer to...

Master Data & Trade Investment Analyst

Energizer Holdings, Petaling Jaya
16 hours ago
This is Energizer Holdings, Inc.Energizer Holdings responsibly creates products to make lives easier and more enjoyable. To do this, we lean into our culture as an organization - we win together, while serving each other, with a willingness to act boldly, all while doing right. Our colleagues hail from all backgrounds, nationalities and walks of life, but our shared mission...

CFO

Ingram Micro, Petaling Jaya
1 day ago
Strategic FinancePartner closely with the Malaysia CCE and the country leadership team to support strategy development for the Ingram Micro Malaysia business and deploy strategic business initiatives and capabilities (i.e., Xvantage, go-to-market, demand generation, and others). Help enable the robust and controlled execution of financial targets, such as P&L and balance sheet management, revenue growth, margin/revenue mix, net income, working...