PURCHASING MANAGER
Eversafe Extinguisher Sdn Bhd
Date: 3 weeks ago
City: Subang Jaya
Contract type: Full time
BASIC FUNCTION
To plan and manage Company’s purchasing activities including sourcing, selection of
vendors for materials, parts and/or services, negotiate best price for materials & parts, as
well as managing the inventory level and movement as to ensure availability of stock at all
time.
Duties And Responsibilities
To plan and manage Company’s purchasing activities including sourcing, selection of
vendors for materials, parts and/or services, negotiate best price for materials & parts, as
well as managing the inventory level and movement as to ensure availability of stock at all
time.
Duties And Responsibilities
- Develops a purchasing strategy that meet departmental objectives.
- Reviews and processes purchase orders.
- Manages the purchasing team.
- Maintains records of goods ordered and received.
- Negotiates prices and contracts with vendors, terms & mode of payment etc.
- Builds and maintains relationships with vendors.
- Selects prospective vendors and negotiates contracts.
- Researches, evaluates & compare new/ alternative vendors based on their products’ quality, timeliness, and competitive price.
- Coordinate with R&D/ Product department on sourcing of materials, parts and services etc for new products development.
- Schedules deliveries and ensures timely fulfilment of orders for production usage.
- Coordinates with fellow managers to monitor inventory and determine supply needs.
- Ensures quality of procured items and addresses problems when they arise.
- Keeps up with trends in procurement.
- Travels to vendor locations.
- Stays current with purchasing technology trends and oversees purchase and implementation, as necessary.
- Ensure goods are purchased as per approved PR.
- Ensure all statutory and/or regulatory requirements (e.g., Customs Dept. & etc) are being followed.
- Ensure compliance with ISO9001:2015 procedures and from time to time revise it for process improvements when needed.
- Costing exercise on inventory landed cost.
- Source for freight forwarder with competitive freight cost.
- Handle overseas vendors on original shipping documents for custom declaration during importation. Timely clearance of import shipment to avoid extra port storage charges.
- Coordinate with account department on importation that payment via bank facilities.
- Identity and recommend appropriate tariff code for new developed products, parts & materials. Seek technical clarification from custom when needed.
- Prepare, analyze and submit all customs and shipping related forms and documents (for import and export related forms and documents), especially the Exemption report (Schedule A, B & C) on local and overseas purchases to customs department. Renew the Exemption & apply the Exemption for new items.
- Ensure timely submission of quarterly Duty Import Exemption report.
- Apply/ renew Treasury/ Duty Import Exemption from MIDA when needed.
- Apply Import License for products that require “Cawangan Perlesenan Am, Ibu Pejabat Polis Di Raja Malayisa, Bukit Aman, Kuala Lumpur” approval.
- ½ yearly vendor performance monitoring and evaluation program.
- Handle vendors on Non-Conformance Products (NCP) issues.
- Identify area for continual and continuous improvement.
- An Internal Auditor for Internal Quality Audit
- A member of QSC Committee
- Any other duties assigned by the management as and when required.
- Ensure that all the import documents in terms of duty and tax exemption, payable duty and tax, forwarding charges and freight charges are verified.
- Approve Purchase Order according to the limit authorized by General Manager.
- Liaise with Custom or MIDA officer and relevant authorities for import license, tax and duty exemption etc.
- Bachelor's degree or diploma in procurement, supply chain management, business administration or equivalent.
- 3-5 years’ experience as a purchasing manager or agent.
- Experience using SAP system, procurement software and databases.
- Ability to write, speak and read in English, Mandarin & Bahasa Melayu added advantage.
- Good communication and negotiation skills, computer literate and able to work under pressure.
- Hard working, good discipline, high ethical conduct, good interpersonal skills and excellent teamwork.
- Fit and healthy.
- Have own transport and willing to travel.
- Excellent organizational skills.
- Effective communication skills.
- Negotiation skills for competitive pricing.
- Competency in sourcing of parts, materials, services and products.
- Research and analytical skills.
- Interpersonal skills.
- Attention to detail.
- PO processed efficiently and accurately.
- Handling of sales tax and import duty declaration effectively and timely renewal of all the relevant authorities’ licences.
- Prompt delivery.
- Supplier Performance Evaluation.
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