Senior Clinical Operations Assistant

Parexel


Date: 17 hours ago
City: Petaling Jaya
Contract type: Full time
  • Track, scan, code, and apply naming convention and send documents to the relevant study Work In Progress (WIP) area and Central File (CF) area of PMED as per the Central File Maintenance Plan.
  • Filling and Archiving paper wet-ink documents in the Central Files office location as per the Central File Maintenance Plan (CFMP)
  • Photocopy, print distribute and retrieval of documents, as needed
  • Maintain basic quality check procedures to ensure accurate maintenance of documents
  • Tracking/maintenance of the Clinical Trial Management System (CTMS) and study specific site trackers (Client additional request only)
  • Monitoring of the status of systems and processes (e.g. annual reporting obligations, Site Compliance regarding Safety Information System (SIS) etc.) to ensure compliance
  • Organization of translations of study document (e.g. contacting translation company, requesting approval via Oracle, following up with translation company to ensure timely delivery)
  • Payment/invoice processing including internal follow up with payment specialists in Finance
  • Courier shipment of study document to the sites, vendor and clients
  • Collection of internal signatures for site documents (e.g. confidentiality agreement or clinical site agreements) within Parexel
  • Assumes the ability to meet the requirements of a COA with a high degree of proficiency
  • Effective time management in order to meet daily metrics or team objectives
  • Able to work independently but seek guidance when necessary, escalating issues as required

Skills

Job Qualifications :

  • Strong computer skills including but not limited to the knowledge of a Clinical Trial Management System (CTMS), Electronic Document Management System (EDMS), and MS-Office products such as Excel and Word.
  • Maintain a basic knowledge and ensure compliance with applicable ICH-GCP Guidelines, international and local regulations and applicable Parexel procedures
  • Good oral and written communication skills to internal and external customer
  • Ability to prioritize multiple tasks and achieve project timeline
  • High commitment to and performs consistently high-quality work
  • Good written English and Japanese skills

Knowledge And Experience

  • Experience in office management in an international environment would be advisable

Education

  • Relevant qualification or equivalent experience required
  • High school diploma – ideally degree in life science or other related background – preferred

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