Sr. Project Manager
Parexel
Date: 3 weeks ago
                            City: Petaling Jaya
                                                        Contract type: Contractor
                                                     
                                                
                            Key Responsibilities
Project Initiation Management
                    Project Initiation Management
- Setting up tools according to SOPs and work instructions (Project Management Plan, SOPs list, TIME Codes list, team list, project-specific trainings)
- Cooperating with Finance Business Partner to ensure systems are ready for use
- Working with Project Leader/Technical Lead to provide initial schedule and resource plans
- May own client relationships and be responsible for client communications to ensure high client satisfaction
- Leading or participating in client kick-off meetings, establishing client expectations for project delivery and communication, and ensuring the project scope is well understood by the team
- Reviewing project contract exhibits and ensuring relevant team members receive them
- Managing project team setup, overseeing resource requests, reviewing team member suitability, and managing team changes throughout the project
- Working with Project Specialists on developing project plans and tools (Roles and Responsibilities, WBS, Project Plan, Communication Plan, Risk Analysis, etc.)
- Managing projects to completion within budget, schedule, and according to contract specifications
- Ensuring projects progress according to quality standards, SOPs, and guidelines that fulfill local regulations
- Ensuring accurate information in management systems and using project plans as tools to record, measure, and manage progress
- Proactively taking action to maintain project deliverables using management information from Technical Leads, Project Specialists, and Finance Business Partners
- Managing project budgets with Finance Business Partners, including monthly revenue recognition, forecasting, and cost management, while proactively anticipating problems and providing timely resolutions and communicating with Project Leaders or clients
- Proactively identifying and communicating project team and client team roles and responsibilities
- Conducting or participating in regular project team meetings to ensure objectives are met and ongoing communication of project scope, timeline, goals, and technical information
- Conducting regular meetings with clients to keep them informed of project progress
- Communicating team member training needs or performance concerns to Line Managers and providing input for performance reviews
- Overseeing administrative closeout procedures according to Project Closeout Checklist
- Ensuring project archiving and returning documentation to clients as specified in contracts
- Conducting end-of-project meetings to document lessons learned
- Bachelor's degree in a science-related field (advanced degree desirable)
- PMP or equivalent certification desirable
- Proven relevant experience in healthcare, consultancy, project management, or contract research organization
- Fluent in English and Mandarin speaking
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