总经理特助 GM Personal Assistant (INTERN are welcomed)

Zhongda Shelf & Rack Technology (M) Sdn Bhd


Date: 2 weeks ago
City: Pasir Gudang
Contract type: Full time
  1. Executive Support:
    • Manage the GM’s calendar, including scheduling meetings, appointments, and travel.
    • Ensure the GM is well-prepared for meetings with necessary documents.
    • Liaise with company executives, clients, and staff on behalf of the GM.
    • Maintain confidentiality and discretion at all times.
  2. Driving Responsibilities:
    • Safely and punctually chauffeur the GM to business meetings, appointments, and events.
    • Plan routes, ensuring the most efficient travel paths to avoid traffic and delays.
    • Ensure the GM’s vehicle is well-maintained, clean, and serviced regularly.
    • Run personal and business errands using the company vehicle or personal car as needed.
  3. Administrative Management:
    • Screen phone calls, emails, and other communications, responding on behalf of the GM when appropriate.
    • Handle correspondence, including drafting and editing emails, letters, and reports.
    • Coordinate logistics for meetings, presentations, and events.
    • Manage filing systems and ensure important documents are organized.
  4. Travel and Event Coordination:
    • Arrange domestic and international travel, including flights, accommodation, visas, and itineraries.
    • Organize company events, business lunches, and dinners.
  5. Project Management:
    • Assist with special projects, research, and preparation of presentations and reports.
    • Coordinate with teams across the GM’s businesses to ensure smooth operations.
    • Track progress on key initiatives and ensure deadlines are met.
  6. Personal Tasks:
    • Handle personal errands, appointments, and household tasks.
    • Ensure a balance between personal and business needs while respecting the GM's preferences and privacy.
  7. Financial & Budgeting Support:
    • Assist with tracking expenses and budgets for personal and business-related finances.
    • Ensure timely payment of bills and invoices.
  8. Relationship Management:
    • Maintain professional relationships with key contacts, business partners, clients, and vendors.
    • Represent the GM in a professional and courteous manner when interacting with others.

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