Corporate Secretarial, Senior Executive

Tranglo


Date: 2 weeks ago
City: Remote
Contract type: Full time
Remote
Job Description

Corporate Governance & Statutory Compliance

  • Manage and ensure compliance with the Malaysian Companies Act 2016, licensing requirements, and other relevant statutory regulations.
  • Oversee and coordinate compliance and corporate filing requirements across regional/multi-jurisdictional entities (e.g., Singapore, Hong Kong, UK, Indonesia) as required.
  • Maintain, update, and manage corporate statutory records, registers, and internal governance playbooks.
  • Handle instruments signing and execution with CSuite and Board Members
  • Handle the digital filing of corporate documents, including the coordination of agreements under the Malaysian e-stamping system (STSDS) and ensuring correct regulatory categorisation.

Board and Shareholder Management

  • Coordinate on all pre and post meetings matters
  • Prepare and draft agendas, board papers, resolutions, and minutes of meetings

Operational Excellence & Advisory

  • Provide advisory support to internal business units on corporate secretarial practices, structural entities, and governance policies.
  • Leverage digital productivity tools (such as Microsoft 365, Teams, SharePoint, and secure password management systems) to streamline department workflows, build internal tracking lists, and automate routine administrative processes.
  • Liaise effectively with external regulators (e.g., CCM/SSM, LHDN), legal counsels, and external auditors.
  • Coordinate on the notarisation and legalisation of corporate documents
  • Assist in coordination and administration works internally and externally of executive secretary office

Preferred Requirement

  • Minimum of 3-4 years of hands-on experience in corporate secretarial practice, either within a professional services firm or an in-house corporate secretarial department.
  • Proficiency in Microsoft 365 suite (SharePoint, Teams, Lists, Power Automate).
  • Good knowledge of corporate secretarial practice and familiar with Malaysia Companies Act 2016. Knowledge in other jurisdictions will be an added advantage.
  • Good command of English and Bahasa Malaysia
  • Exceptional interpersonal, mediation, and communication skills. Ability to handle strictly confidential information with utmost discretion and professionalism.

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Assistant Housekeeper

Aloft Hotels, Remote
4 days ago
Additional InformationJob Number26070651Job CategoryHousekeeping & LaundryLocationNo. 5 Jalan Stesen Sentral, Kuala Lumpur, Wilayah Persekutuan, Malaysia, 50470 VIEW ON MAPScheduleFull TimeLocated Remotely?NPosition Type ManagementJob SummaryEntry level management position that focuses on supporting the day-to-day activities in Housekeeping, Recreation/Health Club and Laundry, if applicable. Position works with employees to clean and maintain guestrooms and public space. Completes inspections and holds people accountable...

Coordinator - Facilities

Wesco, Remote
4 days ago
Job DescriptionAs the Coordinator - Facilities, you will maintain the efficient and smooth operation of a physical jobsite. You will ensure safety standards are followed throughout the facility. You will be responsible for building maintenance, equipment functionality, and maintaining an inventory of supplies.Responsibilities Conduct facility walk-throughs to identify safety concerns and post notices. Maintains physical space, ensuring a safe, clean...

Specialist - HR Operations

aCommerce, Remote
5 days ago
This role reports to both to the Regional HR Director and local CEO and will manage Malaysia &Singapore’s HR and administrative matters. The selected candidate will also be working closely with the regional teams and have the opportunity to lead and work on regional HR projects.Job ScopeKey PIC for operations at Malaysia and Singapore locationsTo support multiple departments across the...