Corporate Secretarial, Senior Executive
Tranglo
Date: 8 hours ago
City: Remote
Contract type: Full time
Remote
Job Description
Corporate Governance & Statutory Compliance
Corporate Governance & Statutory Compliance
- Manage and ensure compliance with the Malaysian Companies Act 2016, licensing requirements, and other relevant statutory regulations.
- Oversee and coordinate compliance and corporate filing requirements across regional/multi-jurisdictional entities (e.g., Singapore, Hong Kong, UK, Indonesia) as required.
- Maintain, update, and manage corporate statutory records, registers, and internal governance playbooks.
- Handle instruments signing and execution with CSuite and Board Members
- Handle the digital filing of corporate documents, including the coordination of agreements under the Malaysian e-stamping system (STSDS) and ensuring correct regulatory categorisation.
- Coordinate on all pre and post meetings matters
- Prepare and draft agendas, board papers, resolutions, and minutes of meetings
- Provide advisory support to internal business units on corporate secretarial practices, structural entities, and governance policies.
- Leverage digital productivity tools (such as Microsoft 365, Teams, SharePoint, and secure password management systems) to streamline department workflows, build internal tracking lists, and automate routine administrative processes.
- Liaise effectively with external regulators (e.g., CCM/SSM, LHDN), legal counsels, and external auditors.
- Coordinate on the notarisation and legalisation of corporate documents
- Assist in coordination and administration works internally and externally of executive secretary office
- Minimum of 3-4 years of hands-on experience in corporate secretarial practice, either within a professional services firm or an in-house corporate secretarial department.
- Proficiency in Microsoft 365 suite (SharePoint, Teams, Lists, Power Automate).
- Good knowledge of corporate secretarial practice and familiar with Malaysia Companies Act 2016. Knowledge in other jurisdictions will be an added advantage.
- Good command of English and Bahasa Malaysia
- Exceptional interpersonal, mediation, and communication skills. Ability to handle strictly confidential information with utmost discretion and professionalism.
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