Admin Cum Account Assistant

Administrative Duties:

• Office Management: Organize and maintain office files, records, and documentation.
• Communication: Serve as the primary point of contact for residents, vendors, and service providers, handling inquiries and correspondence professionally.
• Scheduling: Manage appointments, meetings, and property inspections.
• Documentation: Prepare and maintain reports, memos, and other essential documentation related to property management.
• Data Entry: Input and update tenant information, maintenance requests, and occupancy records into databases.
• Compliance: Ensure adherence to property management policies and local regulations, assisting in audits and inspections as necessary.

Accounting Duties:

• Billing and Invoicing: Prepare and issue invoices to owners/tenants, managing payment collections and tracking overdue accounts.
• Owners/Tenant Accounts: Maintain accurate owners/tenant account ledgers and address inquiries regarding account status.

Customer Service:

• Resident Support: Provide assistance to residents regarding their concerns and requests, facilitating effective communication.
• Conflict Resolution: Address owners/tenant disputes and escalate issues to management as needed, contributing to a positive living environment.

Qualifications:

• Education: High school diploma or equivalent; an associate experience in accounting, or a related field is preferred.
• Experience: Previous experience in administrative or accounting roles, preferably in property management.
• Skills:
  • Proficient in MS Office Suite and accounting software.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Attention to detail and problem-solving capabilities.

Working Conditions:

• Office environment within a residential property management setting.