Admin & HR Executive

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Duties and Responsibilities:

Employee Administration:

• Ensures effective and cost-effective HR employee administration
• Custodian of HR Employee Master Database
• Assist and support Reward & Compensation initiatives
• Assist and support Welfare initiatives.
• Assist in the rollout and implementation of HR programs.
• Assist in various HR projects and continuous improvement initiatives.
• Assist in employee administration duties where required.
  
  

Personal Accidents:

• Updating staff personal accident insurance (joiner/leaver) with the insurance agent
  
  

Payroll

• Assist in registration of new joiners in the payroll system
• Compile and verify the monthly claim and expenses form for payroll purposes
• Assist in the payroll process where required.
  
  

Recruitment:

• Manage the recruitment for Grade 1 to 2B positions as required.
• Assist our Talent Acquisition team where required.
  
  

Training and development:

• Assists with the training plans and process as required.
• Assist in the HRDF application for grants, claims, and levies.
  
  

Performance Management:

• Assists with the performance management process
  
  

Headcount & Attendance

• Prepare a report related to headcount and staff movement.
• Assist in creating access, generating reports, and resolving issues related to the Attendance system.
  
  

Bamboo (internal system) / Leave Management:

• Assist in leave management and reports.
• Assist in Bamboo administration.
• Ensure all staff data is complete and synchronized.
  
  

Administration:

• Assist IT Analyst/Support, including PC access, raising an IT ticket to the helpdesk.
• Manage office supplies, sundries, and safety items, and manage office premises cleanliness and proper upkeep.
  
  

Others:

• Ensure strict compliance with all relevant safety, quality, and environmental procedures in accordance with Inchcape Quality Management System and Inchcape Health and Safety Environment policies and procedures to deliver the highest quality services to the customers.
• Assist in various HR projects and continuous improvement initiatives.
• Ensure compliance with Data Privacy and Protection Guidelines.
• Assist with any other HR projects as required.
• Assist with any instructions given by the supervisor or any HR lead.
  
  

Skills:

Quick thinking

Proficient with MS Office Package

Able to work in a fast-paced environment where each day brings new challenges

Good verbal and written communication skills

A self-starter, able to deliver against the necessary tasks agreed, on time & with quality. Excellent work ethic and grounding of discretion and confidentiality.

Able to accurately administer employee data.

Experience:

Fresh graduate or 1-2 years of suitable HR Administration experience, preferably in a shipping/port services environment.

Possess a current driver’s license

Plus, much more!

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective - we connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress - we adopt new thinking and push for positive change in our industry.

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation, depending upon your geographical location.

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.