Administrative Assistant

United Park Management is a management company appointed by the Developer, IPark Development Sdn Bhd for Security Services, Landscape Maintenance in our Gated and Guarded Industrial Park.

We are currently seeking a talented Administrative Assistant to join our team.

Responsibility:

• To create and upkeep record/checklist of inventory items i.e. maintenance equipment/items in the company's filling system.
• To prepare and issue Purchase Order on procurement items as needed.
• To compile and submit complete documents for expense reimbursement claims to the finance/account department.
• To create, update and maintain database records i.e. operators info/contact list, emergency and/or key personnel contacts, etc.
• To check attendance records and handle Overtime (OT) summary/calculation for foreign workers.
• In Charge of Visitor Management System(VMS) Application matters, such as checking and verifying various application information ,including enters, updates and maintains accurate data of RFID requests in the VMS.
• To compile and generate monthly maintenance reports (i.e. landscaping, security, visitor management system, etc).
• To support Executive/Senior Manager by producing, modifying and/or distributing various forms, spreadsheets, manuals/handbooks, presentations, minutes of meeting and/or miscellaneous type-written information for operators.
• To attend inquiries/feedback' correspondence (via emails, messages and/or inbound call and report to Executive/Senior Manager for immediate action.
• To assist in planning in-house activities/programme and provide necessary support.
• To assist on ad hoc duties as and when assigned by Executive/ Senior Park Manager.

Requirements:

• Min SPM or equivalent.
• Fresh graduate are encourage to apply.
• Proven experience as an administrative office staff.
• Excellent written and verbal communication skills.
• Proficiency in MS Office and Google Office (Word, Excel and PowerPoint, In particular).

Working Location: No 2, Jalan I-Park SAC 1/1, Taman Perindustrian I-Park SAC, 81400 Senai, Johor, Malaysia

Click the "Apply Now" button and let's start adding up your future!