Administrative Assistant

We’re looking for an organized and people-oriented professional to join our team as an Office Manager / Administrative Assistant. This role is ideal for someone who enjoys supporting others, keeping things running smoothly, and taking care of a wide range of coordination tasks. You’ll play a key part in helping our local operations stay efficient and comfortable for everyone involved.

Responsibilities

- Coordinate day-to-day administrative tasks, including tracking supplies, equipment, and service needs in the location

- Manage relationships with local vendors for supplies, maintenance, repairs, and other services, ensuring timely and reliable delivery

- Maintain a well-organized and safe environment for employees in the working area

- Assist in planning and monitoring local budget use, ensuring cost-effective solutions for logistical needs

- Handle local shipping tasks, including sending and receiving parcels as required for business operations

- Ensure accurate maintenance of administrative records and databases, with strict attention to confidentiality

- Support employee check-in/check-out routines and access control in the location

- Respond to employee requests related to local operations, providing timely and practical assistance

- Liaise with other departments and maintain effective communication to promote a collaborative work culture

- Promote and support the company’s core values and culture through day-to-day interactions and initiatives

- Organize business trips for team members when needed

- Assist in the planning and coordination of team gatherings and company events in the location

Requirements

- 2+ years of professional experience in a relevant role

- Skilled in managing vendor relationships and ensuring the timely delivery of services/products to meet business needs

- Proficient in written and verbal communication in English & Ukrainian/Russian

- Exceptional attention to detail

- Self-driven and initiative mindset

- Excellent organizational and time management skills

- Ability to work independently

- Strong multitasking and adaptability in dynamic environment

- Skilled in managing priorities effectively

- Experienced with business software, including Google Workspace

We offer

- Opportunity to be the part of a diverse, international team with offices and clients around the world

- 16 paid vacation days per year

- 14 paid sick leave days per year

- 11 days Public holidays

- Medical insurance

- Dental expenses reimbursement

- Parking and commuting reimbursement

- Professional education budget

- Language learning budget

- Wellness budget (gym membership, sports gear and related expenses)