Business Support Executive

The Opportunity

Hitachi Energy Service is a trusted lifecycle partner, providing customers with secure, sustainable, and innovative service solutions, globally. Our Service offerings empower customers & partners to holistically manage the asset lifecycle—from start-of-life (e.g., Install & Commission), through services designed to strengthen operational-life (e.g., Upgrade, Repair & Extend), to end-of-life activities (e.g., Replace & Decommission). Designed to adapt to every O&M strategy, services can be procured stand-alone or as part of an EnCompass partnership agreement. Additionally, the net-zero transition begins with the Installed Base and we continue to innovate across our ‘Sustain & Decarbonize’ category, which includes our made-for sustainability offerings.

The Business Support Executive is an integral part of our dynamic leadership team. This role offers a unique opportunity to support multiple leaders, manage sensitive information, and ensure the efficient operation of our business in Service- Malaysia. You'll be at the heart of our organization, contributing to key projects and initiatives that drive our success. If you have outstanding communication and presentation skills and a proactive approach, this is the perfect role for you!

How You'll Make An Impact

• You will perform document control and records management on behalf of project user groups, including maintenance and delivery of records/data management services and systems, which may include maintenance of files, archiving, and management of repositories.
• You will apply broad theoretical job knowledge to draft, review, and edit documents, presentations, and reports, schedule and coordinate meetings, appointments, and travel arrangements for executives.
• You will organize and prepare for internal and external meetings, including setting agendas and taking minutes, manage travel arrangements and process expense reports accurately and timely.
• You will support special projects, research, and data analysis and assist with onboarding new hires, ensuring they have the necessary access and equipment.
• You will act as the point of contact for the service team in MY and stakeholders across the hub, managing communications, SCM and finance related support including PR / PO / Invoicing process and office supplies and handle sensitive information with discretion and maintain confidentiality.
• Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
• You will be responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.
  
  

Your Background

• You hold a bachelor's degree preferred.
• Minimum of 5 years of experience in an executive assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Ability to interact professionally with all levels of the organization and external partners. Strong problem-solving skills and attention to detail.
• Excellent verbal, written communication skills with excellent know-how of making PowerPoint presentation.
  
  
  

More About Us

We pride ourselves on offering a holistic range of competitive benefit programs to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us – in work and out. For this role, depending on grade and experience, we offer the following employee benefits (subject to the respective plan rules):

• Employer-sponsored medical plan (inc. dental care)
• Employer provident fund (EPF) – employer and employee
• Group Term Life insurance, Group Personal Accident insurance, Group Business Travel insurance
• Hospitalization Insurance
• Leave programs (Annual leave, medical leave, Hospitalization leave, Exam leave etc.)
• Benefits are subject to the respective plan rules.
  
  

We can provide more information during the recruitment process.

Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We serve customers in the utility, industry and infrastructure sectors with innovative solutions and services across the value chain. Together with customers and partners, we pioneer technologies and enable the digital transformation required to accelerate the energy transition towards a carbon-neutral future.

We employ around 45,000 people in 90 countries who each day work with purpose and use their different backgrounds to challenge the status quo. We welcome you to apply today and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation.