Business Support, Intern

As an Administrative Intern, you will provides vital support to ensure smooth office operations by managing communications, scheduling appointments, organizing files, and handling clerical tasks. Your work with staff and executives, coordinating across departments to support the day-to-day running of the office.

Key Responsibilities:

Communication: Handling incoming calls, emails, and correspondence, and managing internal and external communications.

Scheduling & Coordination: Managing calendars, appointments, meeting schedules, and coordinating meetings, conferences, and travel arrangements.

Office Management: Maintaining filing systems, databases, and office supplies inventory.

Document Management: Preparing and editing documents, presentations, and reports.

Support to Staff & Executives: Assisting with various administrative tasks, providing support to team members, and handling confidential information.

Skills:

Technical Proficiency: Strong computer skills, including proficiency in MS Office and office management software.

Organizational & Time Management: Excellent organizational and time management skills, with the ability to prioritize and multitask.

Communication: Excellent written and verbal communication abilities.

Interpersonal Skills: Professional demeanor and strong interpersonal skills for effective communication and collaboration.

Problem-Solving: Attention to detail and problem-solving skills.

Adaptability & Flexibility: Ability to work under pressure and adapt to changing priorities.

Responsibilities:

Answering phone calls and directing them appropriately.

Managing emails and correspondence, drafting and formatting documents.

Scheduling appointments and meetings.

Maintaining files and records.

Assisting with travel arrangements.

Greeting and assisting visitors.

Supporting management and staff with administrative tasks.