Central Admin Secretary/ Support

The Central Admin Secretary/ Support reports directly to the Head of School and Bursar and responsible for providing the support which the Head of School and Bursar requires effectively to fulfil their role. The role of the Central Admin Secretary/ Support is necessarily varied and encompasses a wide range of functions which assists in the smooth running of the school.

Responsibility

• Management of the Head of School’s diary, including making appointments with staff, parents, pupils and external agencies
• Assist the Head of School/ Bursar in meeting and greeting guests as required
• Acknowledging emails which come for the attention of the Head of School/ Bursar and passing these to the Head of School/ Bursar for action
• Arranging the Head of School/ Bursar’s flights and accommodation in respect of professional trips
• Perform general office and secretarial duties
• Coordinate internal and external meetings appointments, events, workshops, seminars and special events including booking meeting rooms and venues
• Ensure that the school office operates in a consistently organized manner every day
• Perform other administrative tasks as instructed by the Head of School and Bursar
• Competent in handling enquiries, complaints and able to provide prompt and accurate feedback
• Proactive in ensuring all contacts are responded within service standards set
• Able to greet and assist walk in queries, answer inbound/outbound calls, handle incoming and outgoing correspondences
• Able to multi task – assist administrative staff with general work overflow
• Excellent Microsoft Office Words, Excel and PowerPoint and other software, as well as Google Apps
• Any other office-related duties as and when required
• Ability to learn and use new programmes
• Be able to greet and assist walk in queries, handle incoming and outgoing correspondences
• Be competent in handling enquiries, complaints and able to provide prompt and accurate feedback
• Be proactive in ensuring all contacts are responded within service standards set
• To promote high quality communication between all members of the school community
• Assist in general administrative duties including managing school stationery and resources including receiving and distributing to respective departments, and replenishments
• Able to maintain confidentiality
• Ensure reception area is clean, tidy and welcoming
• Any other related office duties as and when required
  
  

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/ Graduate Diploma, Bachelor’s Degree, Post Graduate Diploma, Professional Degree, Secretarial or equivalent
• At least 5 year (s) of working experience in the related field is required for this position
• Preferably Senior Executive specializing in Secretarial/ Executive & Personal Assistant or equivalent
• Good computer skills in Microsoft Word, Excel and PowerPoint applications
• Able to work independently under pressure, multitask and maintain high degree of confidentiality
• Pleasant personality with good interpersonal skills and social etiquette
  
  

We can offer:

• Full medical cover
• The opportunity to work in a dynamic, state of the art environment
• A caring, inclusive Lasallian school
• A highly effective team committed to supporting each other
  
  

SJIIS is committed to safeguarding and promoting the welfare of children and we hold ourselves to a high standard concerning safer recruitment policy and processes. We expect the same commitment to keeping children safe from all of our staff and applicants will be subject to child protection screening appropriate to the post including a full DBS check, checks with past employers, online checks and relevant international police checks.

How To Apply

Click here to read more about job description

• Complete the application form at this link.
• A letter of application (maximum 2 pages)
• A curriculum vitae
  
  

Send the above to [email protected] Please indicate clearly in the subject portion of the email which post you are applying for.