HR Assistant

We're Osome - an international fintech startup making the lives of entrepreneurs easier. We help thousands of businesses kick admin, accounting and bookkeeping out of their day-to-day, so they can spend more time on what's important to them. We've developed a unique solution that combines SaaS with a human-in-the-loop approach to provide full-fledged services in real-time.

We're experiencing tremendous growth in both clients and team members. We have over 500 people in our global offices . We're looking for more bright minds who'd love to change the world by solving complex problems.

Responsibilities

HR Operations & Office Administration

• Oversee day-to-day HR and office administrative functions, ensuring a smooth and efficient workplace.
• Maintain employee records and HR documentation in compliance with Malaysian employment legislation.
• Manage office supplies, vendor coordination, building management, and general administrative support.
• Support HR policy implementation and continuous improvement initiatives.
• Respond to colleagues enquiries via internal ticketing system.
  
  

Payroll Management

• Prepare and process monthly payroll accurately and on time using HR/payroll systems.
• Ensure compliance with statutory requirements (EPF, SOCSO, EIS, PCB, HRDF, etc.).
• Handle payroll reconciliation, leave records, and attendance tracking.
• Liaise with Finance and external auditors as needed, participate in company audit annually or as when required.
  
  

Compensation & Benefits Administration

• Administer employee benefits programs including insurance, medical, and leave management.
• Maintain up-to-date knowledge of market benchmarks and assist in compensation reviews.
• Support HR team in reviewing and implementing C&B policies and initiatives.
• Participate in renewal vendor process.
  
  

Employee Off-boarding

• Manage the full off-boarding process including exit interviews, clearance, and final payments.
• Ensure compliance with company and legal requirements for termination or resignation cases.
• Provide insights on exit feedback to support employee retention initiatives.
  
  

Employee Engagement & Events

• Plan, coordinate, and execute company events, employee engagement activities, and CSR initiatives.
• Support communication and culture-building efforts to foster a positive work environment.
• Collaborate with internal stakeholders to enhance employee morale and workplace culture.
• Participate in Global projects that makes an impact on employee engagement.
  
  

Preferred Skills

• Experience in planning and executing employee engagement programs.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Exposure to HRIS or digital HR platforms will be an advantage, Hibob.
• Confident in working within SLAs (Service Level Agreements) and being the face of HR team in Malaysia.
• Has a flair for communicating with people and does not shy away from
  
  

Who You Are

• Bachelor’s Degree or Diploma in Human Resource Management, Business Administration, or related field.
• Minimum 2 to 3 years of HR generalist experience, preferably in a fast-paced environment.
• Solid understanding of Malaysian labour laws and statutory requirements.
• Hands-on experience in payroll systems (e.g., Infotech, Telenox) and proficient in Excel.
• Strong interpersonal, communication, and problem-solving skills.
• Comfortable building connections and credibility within the office.
• Team player and supports team mates where needed.
• High attention to detail, confidentiality, and ability to work independently.
  
  

Our Benefits

Osome grows alongside you, but we already have a few perks:

Competitive salary

Multi-cultural environment to enhance your global perspective.

Learning opportunities and mentorship from peers and leaders, including a yearly continuous professional development budget

Mental Health Leaves

Flexible working arrangement; Hybrid working arrangement

Equal Opportunity Statement

At OSOME, creating a culture where individuals of all backgrounds feel comfortable really matters.

Everyone who applies will receive fair consideration for employment. We do not discriminate based upon race, colour, religion, sex, sexual orientation, age, marital status, gender identity, national origin, disability, or any other applicable legally protected characteristics in the location in which the candidate is applying. We want to ensure that we represent the diversity of talent in the society we live in today.

If you have any accessibility requirements that would make you more comfortable during the application and interview process, please let us know so that we can support you.

We believe that entrepreneurs are society's problem solvers. They see opportunities in complexities and drive us towards progress. Osome doesn't want entrepreneurs to be distracted from the important task of searching for the best solutions. By letting us handle all the routine tasks, entrepreneurs can focus on driving their business forward.