Junior HR & Admin Assistant

KGW Logistics (M) SDN. BHD


Date: 1 week ago
City: Shah Alam
Contract type: Full time
Job Responsibility

  • Administrative Support:
  • Handle incoming and outgoing correspondence (emails, calls, and mail).
  • Maintain and update office records, including filing and archiving documents.
  • Assist in preparing and editing documents, reports, and presentations.
  • Data Management:
  • Input and update data in office management systems or databases.
  • Ensure the accuracy and confidentiality of employee and company information.
  • Office Supplies Management:
  • Monitor inventory of office supplies and place orders as needed.
  • Coordinate with suppliers and vendors for deliveries and invoice processing.
  • Meeting Coordination:
  • Assists in organizing meetings, appointments, and events.
  • HR Support:
  • Maintain and update employee records, including attendance and leave.
  • Support onboarding processes by preparing induction materials and coordinating with new hires.
  • Assist in drafting HR-related documents such as offer letters, contracts, and memos.
  • Help in organizing HR activities, such as employee engagement events and training sessions.
  • Compliance and Procedures:
  • Ensure adherence to company policies and administrative procedures.
  • Support compliance with local labor laws and company regulations.
  • Ad-Hoc Duties:
  • Perform any other ad-hoc duties as assigned by management or superior.

Job Requirements

  • Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management/Human Resource Management or equivalent.
  • Required language(s): English & Bahasa Malaysia.
  • At least 1 Year(s) of working experience in the related field is required for this position.
  • Pleasant personality with excellent interpersonal and communication skills.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with office equipment (printers, copiers, scanners).
  • Analytical mindset with a customer-oriented approach.
  • Ability to work independently while contributing effectively to a team effort.
  • Good time management skills with a sense of urgency.
  • Knowledge of international trade terms and business.
  • Fresh graduates are welcome to apply.

Job Benefits

  • Regular working hours Monday - Friday (8:30am - 5:30pm)
  • Casual formal
  • Medical claim
  • Annual leave
  • Training / Team Buildings

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