People Services Executive
Scania Malaysia
Date: 2 weeks ago
City: Shah Alam
Contract type: Full time
Role Summary
The main responsibility of the People Services Executive in Talent Acquisition is to oversee the end-to-end recruitment process, provide strategic guidance to hiring managers, and drive continuous improvement through streamlined and efficient hiring practices.
Job Responsibilities
Professional Competencies (Duties and Tasks)
The main responsibility of the People Services Executive in Talent Acquisition is to oversee the end-to-end recruitment process, provide strategic guidance to hiring managers, and drive continuous improvement through streamlined and efficient hiring practices.
Job Responsibilities
Professional Competencies (Duties and Tasks)
- Talent Acquisition Strategy & Guidance - Ensure structured recruitment planning and alignment with hiring managers
- Guide hiring managers through the recruitment process.
- Understand hiring needs through structured intake meetings with hiring managers.
- Advise managers on market trends, availability of talent, and expected timelines.
- Candidate Sourcing & Pipeline Management - Ensure proactive sourcing to build strong pipelines and reduce time-to-hire
- Source potential candidates through job portals, social media, referrals, and recruitment drives.
- Build and maintain a pipeline for critical and recurring roles.
- Engage passive candidates and promote employer branding through outreach.
- Screening & Candidate Assessment - Ensure quality shortlisting aligned with role requirements
- Review and screen CVs for role fit based on job descriptions and hiring manager expectations.
- Prepare and share candidate summaries with hiring managers.
- Schedule and coordinate interviews with stakeholders.
- Full-cycle Recruitment Management - Ensure smooth coordination and closure of the end-to-end recruitment process
- Manage the full cycle from job requisition, sourcing, interviews, selection, offer, screening and onboarding.
- Liaise with HR and hiring managers to ensure timely feedback and closure.
- Coordinate candidate onboarding preparation with relevant departments.
- Recruitment Process Improvement & Automation - Drive continuous improvement in recruitment process and efficiency
- Identify gaps and opportunities to streamline recruitment workflows.
- Implement simple automation tools to manage processes effectively.
- Standardize documentation and communication templates for hiring activities.
- Ensure consistent candidate experience and internal process compliance.
- Reporting & Stakeholder Communication - Ensure transparency and data-driven recruitment decisions
- Maintain accurate tracking of open roles, candidates, and hiring stages.
- Provide weekly/monthly recruitment reports with key hiring metrics.
- Present insights and recommendations to team.
- Monitor hiring trends and share updates with relevant stakeholders
- Support Improvement work - Understand and act according to the Scania way frame work
- Understand and act according to the Scania way frame work
- Maintain the normal situation, detect deviations and act immediately to eliminate them
- Contribute in daily follow-up, daily steering
- Ensure P&C processes are maintained as per Scania standards and requirements, in line with the Scania House (SRS)
- HR or Business Related Diploma holder
- 4-5 years’ experience in talent acquisition
- Fluent in English, and additional local languages is an advantage
- Short-Cycle Tertiary Education 5
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