Secretary

JOB SUMMARY

To perform administrative and organisational tasks to ensure smooth function of the division/department. To perform general clerical and day-to-day tasks that include coordinating and maintaining the upkeep of various calendars, taking phone calls and messages, sending email, preparing meeting and presentations material, and other related tasks.

JOB RESPONSIBILITIES

The incumbent will therefore be responsible as below, including, but not limited to:

• Act as a liaison officer and serve as the sole point of contact for the respective division or department
• Coordinate the logistic and other matters related to Head’s official duty trip
• Prepare reimbursement for official duty and others related i.e. corporate banquets, handphone
• Handling e-mails/memo/letters on behalf of Head (upon approval) to the internal or external parties
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions
• Protect the reputation and integrity of others through strict confidentiality
• Maintain filing systems for records, correspondence and other material
• Maintain schedules and calendars, arrange and confirm appointments
• Assist in managing projects, as assigned, and contribute to team work
• Organise, coordinate meetings, conferences and travel arrangement
• Handle incoming and outgoing mails and other materials
• Manage correspondence, reports and documents
• Any ad-hoc task which is required by the division or department

REQUIRED COMPETENCIES

• Good oral and written communication skills in Malay and English
• Proficient skills in Microsoft Word, Excel and PowerPoint
• Strong organisational and time management skills
• Resourceful and able to work with minimal supervision

JOB REQUIREMENTS

• Malaysian citizen
• Not below 21 years old on the closing date of application
• Pass Malay Language including oral test at Sijil Pelajaran Malaysia (SPM) level
• Minimum a Diploma in Business Administration/Office Management/Secretarial or equivalent which is recognized by the Government from any local or abroad higher learning institution.
• Professional Secretarial Certificate will be an added advantage
• Minimum five (5) years of relevant working experience

PLACEMENT

Sarawak Regional Office, Kuching, Sarawak

JOB STATUS

Contract / Permanent

All applications are strictly CONFIDENTIAL and only shortlisted candidates will be called in for interview. Applications are deemed UNSUCCESSFUL if there is no feedback from the EPF 2 MONTHS after the closing date of advertisement.